Hiring For Bid Executive

Job Description - Bid Executive

Job Purpose

The Bid Executive is responsible for coordinating and managing the end-to-end tender and proposal process, ensuring accurate, compliant, high-quality, and timely submission of bids. The role involves close coordination with internal departments and external stakeholders to support business development and maximize opportunities.

Key Responsibilities

* Identify and monitor relevant tenders, RFQs, RFPs, and business opportunities through approved platforms and client portals.

* Review tender documents, scope of work, specifications, eligibility criteria, commercial terms, and submission requirements.

* Coordinate the complete bid process from initial review through final submission within agreed deadlines.

* Prepare, compile, format, and quality-check technical, commercial, administrative, and compliance documentation.

* Coordinate with Sales, Business Development, Technical, Finance, Procurement, Legal, and Operations teams to obtain required inputs and approvals.

* Prepare bid checklists, compliance matrices, submission schedules, and tender trackers.

* Support the preparation of BOQs, pricing schedules, commercial proposals, and supporting documentation.

* Ensure all mandatory forms, certificates, declarations, signatures, and supporting documents are complete and compliant.

* Manage electronic and physical bid submissions and maintain accurate records of submissions and correspondence.

* Coordinate responses to client clarifications and support post-bid discussions and negotiations.

* Maintain an organized database of company profiles, certifications, project references, CVs, and standard proposal content.

* Prepare regular reports on upcoming, ongoing, submitted, awarded, and unsuccessful bids.

* Track tender outcomes and support continuous improvement through lessons learned and process reviews.

• Experience

  3 - 9 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Bid Executive

• Industry Type

  Solar / Power & Energy

• Gender

  Male

• Age Limit

  25 - 40 Yrs.

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Benefits include

  PF, Travel Allowance (TA), Petrol Allowance, Mobile Allowance, Laptop