Assistant Executive

Smart HR Consultant

RESPONSIBILITIES:

1. Maintain Co- founders Agenda & assist in planning appointments, Board meetings, conferences, etc.

2. Send an invite for the Meeting, Attend Meetings & Keep Minutes.

3. Prepare MOM and Circulate the Staff

4. Working effectively with the Co-founder to keep him well informed of the upcoming commitments and responsibilities, following up appropriately

5. Receiving and Screening phone calls and redirecting them when appropriate

6. Handling and prioritizing all outgoing and incoming correspondence (Email, Letters, Packages, etc.)

7. Assisting reporting Authority in organizing the conferences and other training workshops

8. Maintain Contact Information for the Co-founder on a monthly basis

9. Make travel arrangements for the Co-founder and the Executives

10. Handling Confidential documents ensuring they remain secure

11. Handling academic and nonacademic duties and ensuring accurate and timely completion of tasks

12. Monitoring the Invoices and keeping a track in Excel and processing them after appropriate approvals to the Accounts Department

13. Maintaining Electronic & Paper records ensuring Information is organized and easily accessible

14. Making Data entries, Preparing MIS reports & Presentation as and when required

15. Sending Seasons Greetings & Gifts to the rich contacts of the Co-founder

16. Preparing the Organizational Chart for the Department and filling the MAF as per the requirements & maintaining the record

QUALIFICATIONS:

1) A friendly and welcoming manner with clients and other members

2) Excellent organizational and multitasking skills.

3) Ability to maintain a calm and polite manner in stressful situations.

4) Willingness to cooperate with the management to resolve any issues that may arise.

5) Work experience as an Executive Assistant, Personal Assistant or similar role

Experience : 5 - 10 Years

No. of Openings : 1

Education : B.Com

Role : Assistant Executive

Industry Type : Recruitment Consulting / Staffing Services

Gender : Female

Job Country : India