Fresher - Looking For Account Payable Executive

ROLE SUMMARY

We are looking for a motivated and detail-oriented Accounts Payable Clerk to join our real estate finance team in New Delhi. This is an excellent opportunity for a fresh or early-career professional to build a strong foundation in invoice processing, vendor payments, and financial operations within a fast-paced real estate environment. The successful candidate will demonstrate strong English communication skills, a self-starter mindset, and the ability to learn quickly on the job.

KEY RESPONSIBILITIES

Invoice Processing

• Receive, review, and verify vendor invoices for accuracy, completeness, and appropriate authorisation before processing

• Match purchase orders, delivery notes, and invoices for contractor payments related to construction, fit-out, and property maintenance works

• Code invoices to the correct cost centres, property codes, and GL accounts within the accounting system

• Process invoices for recurring real estate expenses including utilities, AMC contracts, security services, housekeeping, and property management fees

• Maintain an organised digital and physical filing system for all vendor invoices, credit notes, and supporting documentation

Vendor & Payment Management

• Maintain accurate vendor master data including addresses, bank details, and payment terms

• Prepare weekly and monthly payment runs, ensuring invoices are settled within agreed terms to maintain good vendor relationships

• Process security deposit refunds, broker commissions, and contractor milestone payments in line with project schedules

• Respond to vendor payment queries in a timely and professional manner, escalating disputes to the Finance Manager as needed

Reconciliation & Compliance

• Reconcile vendor statements against internal ledgers on a monthly basis and resolve any discrepancies

• Ensure accurate withholding and timely remittance of backup withholding and 1099 preparation for applicable vendors and contractors

• Assist with sales tax compliance by verifying vendor exemption certificates and flagging taxable transactions

• Support month-end and year-end closing by ensuring all payables and accruals are accurately recorded

Reporting & Documentation

• Prepare ageing reports for accounts payable and highlight overdue or unapproved invoices to the Finance Manager

• Maintain organised records of all AP documentation for internal audits, statutory filings, and compliance reviews

• Support the finance team with ad hoc reporting and analysis as required

QUALIFICATIONS & EXPERIENCE

Required Preferred / Advantageous

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field

• 0-3 years of experience in accounts payable, invoice processing, or general accounting

• Proficiency in MS Excel and accounting software

• Basic understanding of sales tax, 1099 reporting, and vendor compliance requirements • Prior experience in a real estate, property management, or construction company

• Experience with real estate ERP platforms (MRI Software, Yardi, AppFolio, or similar)

• Familiarity with three-way invoice matching and purchase order workflows

SKILLS & COMPETENCIES

Technical Skills Soft Skills

• Invoice processing & three-way matching

• Vendor payment runs & disbursement scheduling

• MS Excel (pivot tables, VLOOKUP, data validation)

• QuickBooks / ERP accounting software

• Sales tax compliance & vendor ledger management • Self-starter - takes initiative without waiting to be directed

• Quick learner - adapts rapidly to new systems, processes, and property products

• English proficiency - high level, both written and spoken (required for client correspondence and reporting)

• Strong attention to detail and numerical accuracy

• Effective communicator - professional and courteous with tenants and clients

• Ability to prioritise workload and meet financial deadlines

• Experience

  0 - 3 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Account Payable Executive

• Industry Type

  Call Centre / BPO / KPO / ITES / LPO

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office