AP Synergy

Memnagar, Ahmedabad

Job Description: Internal Audit ManagerRole Overview: The Internal Audit Manager will be responsible for evaluating the adequacy and effectiveness of the companys internal control systems across key operational and financial functions. You will ensure that processes-ranging from Procurement to HR-are compliant with internal policies, SOPS and statutory regulations.________________________________________1. Procurement to Payment (P2P) & Logistics Vendor Management: Audit the vendor lifecycle, including registration, ERP master data maintenance, and periodic evaluation/rating. Planning & Requisition: Review procurement planning, budgeting, and Material Requirement Planning (MRP) accuracy. Sourcing & Purchasing: Verify the integrity of the Indenting process, rate negotiations, and vendor finalization. Transaction Lifecycle: Monitor Purchase Order (PO) management, open PO tracking, and the Three-Way Match (Invoice, PO, GRN) for payment approvals. System Integrity: Review User Access Management (UAM) procedures within the procurement modules of the ERP in line with approval hierarchy.2. Inventory & Stores Management Receipt & Quality: Audit material receipt procedures (Gate Entry, QC, and GRN) to ensure quality and quantity accuracy. Stock Controls: Evaluate material issuance protocols and verify adherence to inventory norms (Min/Max and Safety Stock levels). Asset Protection: Review the physical verification (stocktaking) process and ensure adequate insurance coverage for inventory. Surprise stock audit once in month on central stores. Efficiency: Identify and report on slow-moving or non-moving stock; monitor the status of materials sent on a returnable basis.3. Finance, Accounts & Reporting Compliance & Policy: Ensure adherence to the Accounts SOP and established accounting policies. Budgetary Control: Audit budgeting processes and approval workflows for both Opex and Capex. General Ledger: Conduct GL scrutiny, review Chart of Accounts maintenance, and verify bank/inter-company reconciliations. Period-End Processes: Audit for quarter results, accruals, provisions, prepaid expenses, and depreciation. Financial Integrity: Oversee the Financial Statement closure process and controls over cash and advances on quarterly basis.4. Statutory Compliances Framework Review: Evaluate the effectiveness of the existing statutory compliance framework and tracking mechanisms. Taxation: Audit the status of key Direct and Indirect Tax compliances. Reporting: Verify the maintenance of compliance calendars/checklists and review quarterly sign-offs for Board-level reporting.5. HR & Payroll Operations Employee Lifecycle: Verify the integrity of employee master agreements, attendance tracking, and leave management. Compensation: Review payroll processing, reconciliation, and salary disbursement for accuracy and security. Performance & Exit: Audit the performance appraisal process and ensure Full and Final (F&F) settlements follow exit management procedures.________________________________________Key Requirements Experience: 5 years in Internal Audit Education: CA, Inter CA, or equivalent. Skills: Strong understanding of ERP systems (SAP/Oracle/Microsoft), data analytics, and risk assessment frameworks.