Procurement Specialist Jobs

Procure to pay (P2P) is the process of acquiring goods or services from a supplier and paying for them. It involves a series of steps, including identifying the need for a product or service, selecting a supplier, negotiating terms, creating a purchase order, receiving the goods or services, and processing payment.P2P is an essential function for businesses, as it ensures that they have the necessary resources to operate efficiently.

Key Responsibilities: Tender Management:1. Lead end-to-end tendering processes with a focus on MoD, MHA, and other government clients.2. Study tender documents, extract technical and commercial requirements, and ensure accurate, timely bid submissions.3. Coordinate internally with technical, commercial, legal, and logistics teams for bid preparation.4. Attend pre-bid meetings, manage clarifications, and maintain communication with clients and end-users. Client & Stakeholder Liaison:1. Develop and sustain long-term relationships with key stakeholders in government departments.2. Act as the single point of contact for all tender-related communications with the client and internal teams.3. Ensure client satisfaction during the pre-bid, bidding, and post-submission phases. OEM & Technology Tie-ups:1. Scout for new OEMs and technology partners that align with company objectives and upcoming tenders.2. Evaluate, onboard, and maintain relationships with new OEMs for hardware/software and solution offerings.4. Stay up to date on industry trends, technological advancements, and competitor partnerships.5. Collaborate with OEMs for product certifications, compliance documents, demos, and pricing support for tenders. Documentation & Compliance:1. Maintain a central database of all submitted tenders, supporting documents, pricing structures, and outcome reports.2. Ensure all tenders comply with government norms, procurement rules, and legal regulations. Required Skills & Qualifications:1. Minimum 4 years of experience in tender management, with exposure to MoD/MHA tenders.2. Experience in dealing with OEMs and new technology scouting/alliances.3. Strong negotiation, analytical, and communication skills.4. Familiarity with government e-procurement portals (e.g., GeM, CPP, eProc portals).5. Ability to work independently and collaboratively in a fast-paced environment. Preferred:6. Background in *defense, homeland security, surveillance, ICT, or infrastructure* projects.7. Established network within OEMs and technology providers relevant to defense/security domains.8. Technical understanding of products commonly used in government projects (e.g., surveillance systems, ICT, software solutions, etc.)

Key Responsibilities: - * Manage the end-to-end tendering process, including evaluation, preparation, submission, and post-submission follow-up. * Interpret and respond to Request for Proposals (RFPs), Request for Quotations (RFQs), and Expressions of Interest (EOIs) issued by MoD, MHA, and affiliated agencies. * Prepare comprehensive technical and commercial proposals in line with tender specifications and compliance requirements.* Participate in and document pre-bid meetings, and facilitate clarification requests with government stakeholders. * Upload tenders and associated documents on portals such as GeM (Government e-Marketplace), eProcurement platforms, and departmentspecific systems (MoD/MHA). * Handle product and service catalogue uploads, updates, and compliance checks on procurement platforms. * Ensure adherence to applicable government procurement norms including Defense Procurement Procedure (DPP), Offset Guidelines, and MHA-specific procurement policies. * Maintain organized documentation and records of all tender-related correspondence, clarifications, and submissions. * Collaborate with internal departments including legal, technical, finance, and commercial teams for the preparation of accurate and compliant tender documents.