Outlook Job Vacancies in Kolkata

We are looking for a dedicated Personal Secretary to assist in daily tasks and ensure smooth operations. The ideal candidate will be a reliable and organized individual who can maintain confidentiality and handle various administrative duties.**Key Responsibilities:**- **Manage Schedules:** Organize and maintain the executives calendar, including scheduling meetings and appointments to ensure efficient time management.- **Communication Handling:** Act as the first point of contact for internal and external communications, managing emails and phone calls promptly and professionally.- **Documentation:** Prepare, organize, and maintain important documents and files, ensuring easy access to information when needed.- **Meeting Coordination:** Arrange and attend meetings, taking notes and following up on action items to ensure all tasks are completed on time.- **Travel Arrangements:** Plan and book travel itineraries, including flights and accommodations, to facilitate business trips efficiently.- **Confidential Support:** Handle sensitive information with a high level of discretion and confidentiality, protecting the privacy of the executive and the organization.**Required Skills and Expectations:**Candidates must have a minimum of 2 years of experience as a personal secretary or in a similar administrative role. A high school diploma is required. We expect strong organizational skills and attention to detail to manage multiple tasks effectively. Excellent verbal and written communication skills are essential for interaction with various stakeholders. Proficiency in office software and technology is necessary to maintain reports and schedules. The role is full-time and based in Kolkata, and applicants should be female as per job requirements.

Travel with the Boss, CMD Cum CEO of the Organisation is Mandatory for the purpose of Conference, Seminar, Medical Health Expo, Medical Event, House Call, Home Visit etc. for Min 3 to 5 days in All over West Bengal and Pan India Also, Night Stay is also Mandatory with the Boss, CMD Cum CEO of the Organisation for the purpose of Conference, Seminar, Medical Event, Medical Health Expo, House Call, Home Visit etc. Others Personal Assistant Skills, Personal Assistant Activities, Interpersonal skills Personal Relation, Personal Secretary Activities is also Must be Needed, Required with the Boss, CMD Cum CEO of the Organisation.

- Draft and maintain legal documents:The primary responsibility of a PS is to draft and maintain various legal documents such as agreements, contracts, and other legal correspondence.- Assist in compliance matters:A PS is expected to assist in ensuring that the company complies with all relevant laws and regulations by maintaining records and monitoring changes in legislation.- Coordinate board meetings:The PS will be responsible for coordinating and organizing board meetings, preparing agendas, taking minutes, and ensuring that all necessary documentation is provided to board members.- Handle corporate governance issues:A PS will play a key role in handling corporate governance issues, including liaising with regulatory bodies, advising on corporate governance best practices, and ensuring compliance with relevant laws.- Support senior management:The PS will provide support to senior management by undertaking tasks such as conducting research, preparing reports, and assisting in decision-making processes. Required skills and expectations:1. Strong understanding of legal principles and corporate governance practices.2. Excellent communication and interpersonal skills.3. Ability to work independently and take initiative.4. Attention to detail and strong organizational skills.5. Proficiency in MS Office and other relevant software.6. Previous experience in a similar role preferred.7. Relevant professional qualifications such as Company Secretary.

The Security Assistant will be responsible for maintaining a secure environment by monitoring premises and ensuring the safety of staff and visitors. This includes patrolling the office premises, responding to alarms, and conducting security checks.Key responsibilities include monitoring surveillance cameras to detect suspicious activity, patrolling the office premises to prevent unauthorized access, and responding to emergencies such as fire alarms or security breaches. The Security Assistant will also be in charge of documenting any incidents or security breaches and reporting them to the appropriate authorities.The ideal candidate should have at least 2-8 years of experience in a security role, preferably in a corporate setting. A graduate degree is required for this position. Strong communication skills and the ability to remain calm under pressure are essential. The Security Assistant must also demonstrate a strong attention to detail and problem-solving skills. Being familiar with security protocols and procedures is a must for this role.

**Back Office Assistant**We are seeking a detail-oriented and organized Back Office Assistant to join our team. In this role, you will be responsible for supporting various administrative tasks to ensure the smooth operation of our back-office functions.**Responsibilities:**1. **Data Entry:** Accurate and timely entry of data into company databases and systems.2. **Documentation:** Manage and organize paperwork, ensuring documents are filed appropriately.3. **Communication:** Respond to emails, phone calls, and other inquiries, providing assistance and information as needed.4. **Record Keeping:** Maintain and update records, ensuring confidentiality and compliance with company policies.5. **Coordination:** Collaborate with different departments to facilitate seamless communication and workflow.6. **Administrative Support:** Assist with general administrative tasks, such as scheduling, filing, and office organization.7. **Report Generation:** Compile and generate reports as required, summarizing key information for management.8. **Quality Checks:** Conduct regular checks to ensure data accuracy and resolve discrepancies promptly.**Requirements:**- Strong attention to detail and accuracy in data entry.- Excellent organizational and time-management skills.- Effective communication skills, both written and verbal.- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).- Ability to handle confidential information with discretion.**Qualifications:**- High school diploma or equivalent; additional education or relevant experience is a plus.- Previous experience in a back-office or administrative role is preferred.**Benefits:**- Competitive salary- Health and wellness benefits- Opportunities for professional developmentIf you are a motivated individual with a keen eye for detail and a strong commitment to maintaining organizational efficiency, we invite you to apply for this Back Office Assistant position.

Job Openings for 1 Back Office Coordinator Job for Freshers in Beleghata, Kolkata,Computer Operations,Microsoft Excel,Mircrosoft office,Outlook, having Educational qualification of : Other Bachelor Degree with Good knowledge in Computer Operations, Computer Operations,Microsoft Excel,Mircrosoft office,Outlook etc.

Need Staff Who is Experienced in Kurti Line.who Can Clean Office and also Look After the Production,Karigar,Stock