Calendar Management Female Jobs in Mumbai

We at Relcon Infraprojects are seeking a highly organized & proactive Personal Secretary to support our Management. This role will be pivotal in ensuring the smooth operation of daily activities, managing complex schedules, providing strategic administrative support that aligns with our company

We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.

We are looking for a dedicated Executive Assistant (EA) to support our team in Mumbai. This position is open to female candidates with 5 to 11 years of experience, and it requires full-time presence in the office. **Key Responsibilities:**- **Calendar Management**: Organize and maintain the executive's calendar, scheduling meetings and resolving conflicts to ensure efficient time management.- **Communication Liaison**: Serve as the primary contact between the executive and internal or external stakeholders, facilitating clear and effective communication.- **Meeting Coordination**: Prepare agendas, take notes, and follow up on actions from meetings to ensure that all tasks are completed on time.- **Travel Arrangements**: Plan, coordinate, and book all travel logistics, ensuring all necessary arrangements are made efficiently.- **Document Management**: Draft, edit, and organize correspondence and reports, maintaining accuracy and confidentiality throughout the process.- **Project Support**: Assist with various projects by conducting research and gathering information, helping the executive make informed decisions.**Required Skills and Expectations:**- Proven experience as an executive assistant or in a similar administrative role, demonstrating strong organizational abilities and attention to detail.- Excellent written and verbal communication skills, enabling effective interaction with diverse stakeholders.- Proficiency in office software (e.g., MS Office Suite) and familiarity with digital communication tools.- Strong problem-solving skills and the ability to work well under pressure, managing multiple tasks simultaneously.- High degree of discretion and professionalism, as the role involves handling sensitive information. Candidates should be proactive, adaptable, and possess a positive attitude towards their work.

Administrative Support: Handle incoming and outgoing calls, emails, and mail, and act as a primary point of contact.Scheduling: Manage diaries, schedule appointments, and coordinate meetings, ensuring no conflicts.Travel Coordination: Arrange all aspects of travel, including flights, accommodation, and transportation.Meeting Management: Prepare for meetings, take minutes, and distribute them to attendees.Document & Data Management: Prepare reports, presentations, and other documents; maintain organized filing systems, both physical and digital.Errands & Personal Tasks: Run personal errands such as shopping, handling bills, or coordinating household services.Event Planning: Assist in organizing events, from small meetings to larger conferences.Research: Conduct research on various topics for projects or personal use on behalf of the employer.Essential skillsExceptional organization and time-management skills.Strong verbal and written communication skills.Discretion and professionalism, especially when handling confidential information.Problem-solving and decision-making abilities.Proficiency in common software like word processing, spreadsheets, and presentation tools.Important considerationsDiverse role: The specific duties can be highly varied depending on the employer, ranging from professional to personal tasks.Proactive approach: A proactive mindset is crucial for anticipating needs and solving problems before they arise.Adaptability: The role requires the ability to adapt to a fast-paced and changing environment*FEMALE ONLY*

We have vacant of 1 Personal Assistant Job in Mumbai, for Freshers Educational Qualification : Higher Secondary, Other Bachelor Degree Skill Microsoft Excel, Time Management, Interpersonal Skills, Good Communication, Calendar Management, Basic Computer Skills, Secretarial Activities etc.Applicant should be organized, presentable and have good communication skills. Should know Microsoft office and google sheet.Ready to travel.first telephonic interview then through google meet.telephonic interview will be done from US office.

1) Should able to handle Banks work2) Attending Phone Calls3) Print / Scan / Xerox / Filing dispatch Couriers & record4) Managing file system and maintain proper filing system5) Documentation and other office related work6) Coordinate with brokers and find the new clients whenever is required7) Maintain Pretty Cash8) Maintain office & Manage office boy9) Monthly MIS10) Schedule meetings and appointment and manage travel11) Manage information flow in a time12) Set up meeting13) Communication Memos, Emails, Reports phone calls in a polite andprofessional manner14) Visitors and identifying their visit15) Maintain Attendance and Leave Records16) Carry out desk & field market research17) Responsible for collection,18) Tabulation of data entry & data processing during market research for otherbench mark projects

We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide essential administrative support to ensure the smooth operation of our office.Responsibilities:Manage office supplies and equipmentHandle incoming and outgoing mailSchedule appointments and maintain calendarsProvide general administrative support to the teamAssist with data entry and filingMaintain a clean and organized workspace

Department: AdministrationReporting To: DirectorKEY ROLE RESPONSIBILITIES: Provide administrative and secretarial support to the Director. To interact with all levels in the organisation for planning, coordination and execution of internal meetings. To manage travel and expense processing of the Director timely and accurately. To maintain & update contacts list. To maintain calendar and to provide meeting coordination support. Arranging meetings, updating, managing calendar & keeping the Director well informed of upcoming commitments /responsibilities / events / meetings. Maintaining minutes of the meetings. Drafting various communications from Directors Desk. Receiving and screening phone calls and redirecting them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters,packages etc.) Collection of data from different departments, preparing reports and analyzing information. Handle confidential documents ensuring they remain secure. Ensure necessary records are maintained that can readily provide current, accurate and accessible information. Manage and ensure execution of specific assignments / projects initiated by the Director. Preparation & analytical study of various reports. Preparation of presentations & reports for the Director.Customer Care: Act as primary point of contact for customers, distributors, wholesalers. Forward the complaints to the respective department for resolution. Proper follow-up with the departments for resolution of the complaints raised. Prepare Feedback report and submit to the Director.Supervisory Responsibilities: Organize and schedule meetings and appointments. Maintain executives agenda and assist in planning appointment,board meetings, conferences etc.Travel Management:- Making travel arrangements, such as booking flights, cars, rail and hotel Reservations to be well controlled

- Maintaining the cleanliness and presentation of the office daily.- Handle the front office - directing all visitors, including vendors, clients, candidates and customers appropriately- Screen Incoming calls and direct it to appropriate departments and take accurate and complete messages.- Order and Manage the Office Stationery supplies- Manage the routine Office Administrative duties.- Maintain records, documents, papers along with ability to scan them and email to desired recipient.- Perform other duties as instructed by the Director which contribute to the effective office management of the company.- Coordinate and manage the day to day operations of the Office Assistants

-Manage payments, subscriptions, AMCs, etc. for Director and family-Capture and follow-up on key meetings and presentations-Helping drive completion of key deliverables and following up on outstanding action items-Schedule meetings and appointments-Should be able to maintain confidentiality of work handled-Manage travel itineraries - provide support for domestic and international travel; VISA assistance wherever required; accommodation and other travel logistics-Manage information flow in a timely and accurate manner-Format information for internal and external communication memos, emails, presentations, reports-Organize and maintain the office filing system-Prioritize meetings and follow-ups on requested items as needed-Perform other related duties as assigned, including replacing and backstopping for others as required.

Provide administrative and clerical support to departments or individuals.Schedule meetings and arrange conference rooms.Alert director about cancelations or new meetings.Manage travel and schedule.Handle information requests.Prepare statistical reports.Manage spreadsheets.Greet and receive visitor.Prepare confidential and sensitive documents.Coordinates office management activities.Determine matters of top priority and handle accordingly.Prepare agenda for meetings.Takes and transcribes dictation.Maintain office procedures.Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.Operate office equipment, such as photocopy machine and scanner.Coordinate committees and task forces.Relay directives, instructions and assignment to executives.Receive and relay telephone messages.Direct the general public to the appropriate staff member.Maintain hard copy and electronic filing system.Qualification:Any Graduate FemaleGood Communication and presentation skillsAttach photograph with the CV.