Export Documentation Incharge Jobs

## **Job Description: Export Import Executive**### **Job Title:** Export Import Executive### **Department:** Supply Chain / Logistics / International Business### **Location:** [rajkot]### **Reports To:** Export Import Manager / Operations Head---## **Job Summary**The Export Import Executive oversees and coordinates all international trade operations including documentation, logistics, compliance, shipment tracking, and communication with suppliers, freight forwarders, and customs authorities. The role ensures smooth movement of goods across borders while adhering to government rules and company policies.---## **Key Responsibilities**### **1. Export Import Documentation*** Prepare and manage documents such as invoice, packing list, COO, B/L, AWB, LC documents, Insurance, E-way bills etc.* Ensure accuracy and compliance with customs regulations.* Coordinate with banks for LC negotiation and related documentation.### **2. Shipment Coordination*** Plan and track shipments via sea, air, and land.* Coordinate with freight forwarders, transporters, customs brokers, and warehouse teams.* Monitor shipment schedules and ensure timely delivery.### **3. Compliance & Regulations*** Ensure compliance with DGFT, Customs, RBI, and other government bodies.* Handle export incentives like MEIS/RODTEP/Advance License/EPCG (if applicable).* Maintain HS codes and knowledge of international trade regulations.### **4. Vendor & Client Coordination*** Communicate with overseas suppliers and customers regarding shipments, delays, or documentation issues.* Handle customer inquiries and resolve operational issues promptly.### **5. Data Management & Reporting*** Maintain shipment records, trackers, MIS reports.* Update management on shipment status, delays, and cost optimization.---## **Required Skills & Qualifications*** Bachelor s degree in International Business, Supply Chain, Commerce, or related field.* 1 - 3 years of experience in export import operations (depending on role level).* Strong knowledge of customs documentation, Incoterms, LC, CHA coordination.* Proficiency in MS Office and ERP systems.* Excellent communication and negotiation skills.* Ability to handle pressure and multitask.---## **Preferred Skills*** Knowledge of DGFT applications and EXIM policies.* Experience with global logistics and freight negotiations.* Understanding of international payment terms.

cont to amit ojha

SHOULD HAVE KNOWLEDGE OF IMPORT /EXPORT DOCUMENTAIONSHOULS BE KNOWING GST,TDS,AP,AR,ESIC,PF AND MONTH END RECONCILIATIONGOOD COMMUNICATION SKILLS WORKING KNOWLEDGE OF MS OFFICE GOOD PRESENTAION SKILLS

Job Description: -Knowledge of preparation of details for filling returns like-GSTR-1,3B,4,9,9C and preparing of Data for GST audit/reply to notice.Knowledge of TDS/TCS & filling of ReturnExperience of ERP for entering Supplier invoice, Bank voucher, cash vouchers.Bank reconciliations/bank paymentsHandling documentation for Import /Export & LC.Handing Bank guarantee issuance from Bank.Deal with supplier, Customer for invoice queries & reconciliation.Assist with debtors payment follow up.Knowledge Payment & working of EPF & ESI.Experience of working on Financials (balance sheet Profit & loss) & Tax Audits and Transfer pricing filling.Experience of dealing with Government authorities.Experience of preparing internal reports of Sales & Customer order.Dealing with Auditor for statutory Audit/GST auditor.Candidates working with MNC preferred.

Candidate should know how to prepare shipping Bill & bill of entry. Should be well versed with customs terms and documentation.

1. Preparing documents and forms to move goods efficiently through import and export steps and procedures.2. Reviews paperwork and documents to ensure shipping, handling, storage charges, and customs fees are billed correctly.3.Maintains a database that tracks merchandise.4. Perform word processing and data entry assignments including document distribution letters, insurance forms, and other international shipment related documents. 5. Copy and duplicate materials, prepare and transmit emails. 6. Establish, maintain, process and/or update files, records, and other documents.7. Understanding of international trade compliance requisites.8. Coordinating with freight forwarders and customs brokers.

EXPORT DOCUMENTATION AND LOGISTICS:-1. Pre and post-shipment documentation full Knowledge (Invoice, packing list, coo, other documents).2. Coordination with CHA for shipment-related documentation (Like shipping bill filing and shipment related). 3. Coordination with Forwarder for shipment-related and documentation (Like bill of lading and shipment related). 4. Coordination with the shipping line directly for shipment-related and documentation. 5. Knowledge of Customs and DGFT and ICEGATE. 6. Handle of Logistics department. 7. Cargo dispatch and day-to-day CFS Updating, container movement. 8. Knowledge of Bank related documentation.9. It is better for us if the candidates are from the Food export industry.

Customer Service and Documentation Executive.Interacting with Carriers, Customers, CHAs and Agents.Updating Agents on day to day status of their shipment.Placing Booking with Carriers.Filing SI with Carriers.Following up with CHA and CFS for cargo Carting and clearance.Informing CFS for placing of containers in CFS for stuffing.Following up with CHA for Stuffing and VGM filing and Form 13 filing.Following up with Carrier for Invoice and sending Payment details to carrier,Sending Invoices to customer and following up for payment.Sending BL to customer and updating all concerns.Should be good with Computer knowledge.Added advantage if candidate is able to speak for rates with Carriers and sending rate request to carriers.Job Types: Full-time, Regular / PermanentJob Types: Full-time, FresherSalary: 8,086.00 - 20,000.00 per month

We are seeking an experienced Import Manager. As an Import Manager, you will be responsible for managing the import process from start to finish, including compliance with regulations and procedures, negotiation with suppliers, and coordination with internal teams.Responsibilities:Manage the import process, including identifying and selecting suppliers, negotiating prices and contracts, and ensuring compliance with regulations and procedures.Coordinate with internal teams, including logistics, purchasing, and finance, to ensure timely and efficient delivery of imported goods.Monitor and analyze supplier performance, including on-time delivery, quality control, and cost-effectiveness, and make recommendations for improvements.Develop and maintain relationships with suppliers, including visiting supplier sites, attending trade shows, and networking with industry contacts.Conduct market research to identify new suppliers and products, and make recommendations to management for expanding our import portfolio.Manage the import budget, including forecasting costs, tracking expenses, and ensuring compliance with financial policies and procedures.Develop and implement import strategies that align with the company's goals and objectives.Ensure compliance with all relevant regulations, including customs regulations, trade agreements, and licensing requirements.Train and supervise import team members, including providing coaching and feedback to ensure excellent performance and adherence to policies and procedures.Requirements:Bachelor's degree in business administration, supply chain management, or a related field.Minimum of 1 year of experience in import management, including experience with customs regulations and procedures, supplier management, and logistics.Strong negotiation and communication skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.

- Order Approval and Execution- Follow up/monitoring with production- Preparation of documentation for pre & post export shipment/import clearance- Preparation of documentation for bank submission Logistic arrangement and planning- Compliance of government agency like bank/DGFT/Custom/Inspecting agency- Lead generation for new business- Payment follow up Good Communication skills Communicating with management for Liner activities. Should have experience in handling Export documentation. Preparing daily reports on shipment delivery schedules. Should have good communication and computer skills. Preparation of Export Documents (Pre and Post Shipment Documents) Co-ordination with the suppliers and shipping agents for the execution of shipment and other export related responsibilities. Ability to work with little supervision and track multiple processes. Candidates must have knowledge of SI filling, VGM filling, odes, MMD3. Co-ordinate with customer for custom clearance.

Hiring Import-Export CoordinatorKey - Responsibilities: 1) Export & Import documentation 2) Documents to Bank ( Import and Export documents ) 3) Dealing with APEDA / DGFT4) Giving offers to Buyer 5) Correspondence with Buyer6) Laisioning for RoDTEP , Drawback and IGST refund 7) Correspondence with CHA 8) Renewal for Digital key / RCMC 9) Arranging for Container booking and transportation and co-ordinate with Factory for stuffing 10) Follow-up with CHA for Checklist 11) Any other responsibilities given by the Superiors

(1) The candidate with relevant work experience in International Trading Houses/ Export Manufacturing Houses, with 2-3 years experience in selling 100% cotton yarns and must have experience in handling the work independently.(2) Should have good knowledge and experience in International Trade, exports, sourcing the commercial procedures.(3) Should be well versed in Export Clearance procedures related routine formalities of export documentations, customs procedure, DGFT licenses, duty drawback etc. and have good information with relevant agencies.(4) Should coordinate with companys internal departments such as: Finance, Sourcing Sales as well as with Factories, CHA, Shipping Lines Government Departments also Handling Pre & Post Shipment Documentation.

Prepare & Manage Of All Shipment Related Documents Interpret Export Financing Methods And Terms Of Payment Handle The Central Excise/Customs Clearance, Regulations, Procedures And Documentation Ensure Effective Management Of The Exports Business.

CTC : As per industry basis of experience & knowledgeResponding to enquiries of all the customers in the most efficient manner1. Regular updates and follow up with Clients / Liners /Shipping lines & Other service providers2. Container booking and placements with various Shipping lines/carriers etc3. Filing VGM , Form 134. Should be well aware with the various stages/procedures involved in Custom clearing & freight forwarding5. Dealing with various transporters for arranging delivery at various CFS after approval of Operations department.6. Regular follow up with internal departments to get updates on client issues.7. Maintaining data of all Clients / Potential Clients8. Up-To Date reporting to clients with the cargo status pertaining to various shipments***WE DO NOT CHARGE JOB SEEKERS

Job briefAs a Purchasing Manager you will be responsible for sourcing equipment, goods and services and managing vendors. The successful candidate will be able to perform strategic procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.ResponsibilitiesDevelop, lead and execute purchasing strategiesTrack and report key functional metrics to reduce expenses and improve effectivenessCraft negotiation strategies and close deals with optimal termsPartner with stakeholders to ensure clear requirements documentationForecast price and market trends to identify changes of balance in buyer-supplier powerPerform cost and scenario analysis, and benchmarkingAssess, manage and mitigate risksSeek and partner with reliable vendors and suppliersDetermine quantity and timing of deliveriesMonitor and forecast upcoming levels of demand