Document Controller Female Graduate Jobs in Mumbai

- Candidate must have experienced in EDMS software- Should have worked as a Document controller

Key ResponsibilitiesEstablish and maintain an effective document control system for all project documentation (drawings, correspondence, technical submittals, reports, etc.).Ensure that all documents are properly numbered, formatted, reviewed, approved, and distributed according to project and client requirements.Manage document flow between internal teams, consultants, contractors, and clients.Maintain revision control, ensuring the latest versions of documents are accessible to authorized users.Prepare and issue document transmittals and submittal logs.Track the status of submitted documents and follow up on approvals or feedback.Ensure that all documentation is in compliance with ISO and QA/QC standards.Support project teams by retrieving documents, drawings, and records when needed.Maintain both electronic and hard copy filing systems, ensuring traceability and easy retrieval.Assist in the preparation of handover documentation and as-built packages.Generate regular reports on documentation status for management.Coordinate with engineering, procurement, and site teams for timely submission and approval of deliverables.

Set up, copy, scan, and store documents systematically. Manage documentation requests and ensure timely distribution to relevant parties. Maintain both physical and digital document records and ensure proper storage. Review documents for accuracy and make necessary edits to ensure records are up to date. Implement and manage documentation processes within the organization. Maintain confidentiality for sensitive documentation and records. Perform quality and compliance checks on documents to ensure they meet company standards. Maintain a register of applicable documents and ensure traceability. Distribute documents to the appropriate individuals or organizations. Receive and issue documents under transmittal, both internally and externally, following the document distribution matrix. Ensure all engineering documents are checked, free of errors, and submitted on time. Verify document filenames, revisions, and submissions for accuracy before distributing them to avoid confusion. Ensure that the latest approved documents and drawings are distributed to staff, contractors, and suppliers as needed. Develop and maintain the projects department document control register. Record and file all documentation exchanged between the projects department, contractors, suppliers, and construction control consultants. Assign document numbers to internally prepared documents and incoming documentation. Maintain updated records of all approved documents and drawings in the document archive and file server for easy traceability. Maintain files and control logs as required by the project procedures

Would be responsible for complete management of documentations in hard and in electronic formatsScope of works:1. Collating all the individual technical reports, spread sheets, excel sheets, hard copies etc and preparing / compiling as part of report as per instruction from team members for various projects under following services:a. MEP Designb. Commissioning c. Green Buildingd. Audits2. Copying, scanning, and storing documents3. Checking for accuracy and editing files4. Reviewing and updating technical documents 5. Maintaining a revision & comments tracker 6. Updating documents based on internal & client comments7. Updating / maintaining a Standard templates / documents required as per ISO requirements or as per organizational standards. 8. Maintaining documentation on inhouse drive or clients drive as per projects requirements & maintaining documentation as well as folder management. 9. Responsible for maintaining quality of documentation. The task needs to be completed with:1. Quality2. Timely characteristics3. TechnicallyThis will result in customer satisfaction.Will be responsible to execute & manage following task:1. Develops and documents procedures for digital file management on inhouse drive / client drive. 2. Updates documentations periodically to incorporate new procedures for document management. 3. Maintain revision & comments trackers for all projects. 4. Manage clients Posts files to respective folders as per project requirements which meets organizational folder management standards & documentation requirements. 5. Performs data entry in Engineering Design and Services database and Plan File database. 6. May provide lead direction to office support staff; provide back up, as needed, at the front counter. 7. Check for accuracy and edit all types of technical documents, which we are presenting to clients. 8. Be a point of contact to internal team & client as a document controller for various projects9. Review and update