Coordination Skills Fresher Jobs in Visakhapatnam

Job SummaryThe Administrative Executive is responsible for managing day-to-day office operations, providing administrative support to management and staff, maintaining documentation, and ensuring the smooth functioning of office activities. The role involves coordination, communication, logistics support, and maintaining a professional and efficient work environment. Key Responsibilities1. Office Administration & SupportOversee daily office operations and ensure efficient administrative workflow.Manage incoming/outgoing correspondence, emails, phone calls, and internal communication.Maintain filing systems, documentation, and office records (physical & digital).Handle front-desk responsibilities including visitor management and reception support when required.2. Coordination & CommunicationLiaise and coordinate with internal teams, vendors, and external service providers.Support management with scheduling meetings, appointments, and travel arrangements.Facilitate office events, meetings, and employee activities as needed.Assist in onboarding support for new employees from an admin perspective.3. Procurement & Facility ManagementManage procurement of office supplies, stationery, and equipment.Maintain vendor relationships and negotiate service contracts where required.Report office maintenance issues and coordinate with facility management teams for resolutions.Monitor usage of office resources and ensure cost-efficient operations.4. Documentation & ReportingPrepare reports, letters, memos, presentations, and administrative communication.Maintain attendance, asset records, and admin-related logs.Support management with data entry, MIS reports, and administrative documentation.5. Compliance & Office StandardsEnsure adherence to company administrative policies and procedures.Maintain office cleanliness, hygiene, and a professional work environment.Assist in implementing safety, security, and compliance guidelines for office premises. Required Skills & CompetenciesStrong administrative and organizational skillsExcellent communication (verbal & written) and interpersonal abilitiesProficiency in MS Office (Excel, Word, PowerPoint, Outlook)Time management, multitasking, and attention to detailProfessional conduct, confidentiality, and problem-solving abilityAbility to coordinate with multiple departments and vendors Qualifications & ExperienceEducation: Bachelors Degree in Business Administration, Commerce, or related fieldExperience: 06 years in administration or office coordination (freshers with good communication skills can be considered)Preferred: Experience with ERP/CRM systems; basic knowledge of HR or Accounts support Work EnvironmentOffice-based role with regular interaction across departmentsMay include occasional overtime for events or urgent admin tasksRequires a proactive, service-oriented, and disciplined approach

Position OverviewAn Air Cargo Executive is responsible for managing and coordinating the movement of cargo through air transport. The role involves handling documentation, ensuring regulatory compliance, coordinating with airlines, customs, and clients, and maintaining efficient cargo operations from origin to destination. The executive ensures smooth, timely, and secure shipment handling while delivering high levels of customer service.Key Responsibilities1. Cargo Operations & CoordinationManage day-to-day air cargo import/export operations.Liaise with airlines, freight forwarders, customs brokers, and ground handling agents.Plan and coordinate cargo loading, unloading, and storage operations.Monitor shipment movement and ensure timely dispatch and delivery.Handle special shipments such as perishable, valuable, or dangerous goods in compliance with IATA standards.2. Documentation & CompliancePrepare and verify all shipment-related documents including Air Waybills (AWB), invoices, packing lists, and cargo manifests.Ensure compliance with customs regulations, DGCA, IATA, and airline policies.Coordinate with clearing agents for customs clearance and documentation submission.Maintain accurate and updated shipment records for audits and reporting.3. Customer Service & CommunicationCommunicate with clients regarding shipment status, rates, and delivery timelines.Provide quotations, shipping schedules, and cargo tracking updates.Handle customer complaints or delays with prompt and professional resolution.Build and maintain long-term relationships with customers and airline partners.4. Pricing & Revenue ManagementCoordinate with airlines and consolidators for cargo space and rate negotiation.Prepare cost estimates, quotations, and billing documentation.Monitor freight rates, surcharges, and optimize cost efficiency for shipments.5. Safety & Quality ControlEnsure all cargo operations comply with safety and security standards.Verify correct labeling, packaging, and handling of cargo, especially hazardous materials.Conduct inspections to ensure proper cargo documentation and storage.6. Reporting & Administrative TasksPrepare daily, weekly, and monthly reports on shipment activities and performance metrics.Maintain systematic filing of shipment records, invoices, and delivery notes.Support audit activities and maintain confidentiality of all cargo-related information.Preferred Skills & CompetenciesStrong knowledge of air cargo procedures and airline operations.Familiarity with IATA, DGCA, and customs regulations.Proficiency in MS Office, CargoSpot, Cargowise, or similar cargo software.Excellent communication, coordination, and negotiation skills.Attention to detail, accuracy, and ability to work under pressure.Strong analytical and problem-solving abilities.Team player with customer-focused attitude.Educational QualificationGraduate in Logistics, Supply Chain Management, Aviation, or Commerce (preferred).Additional certification in IATA Cargo Handling / Dangerous Goods Regulations (DGR) is an added advantage.Experience Required06 years of experience in air cargo operations, freight forwarding, or airline cargo department.Freshers with IATA or logistics training may also apply for junior roles.Work EnvironmentBased at airport cargo terminals, airline offices, or freight forwarding companies.Shift-based work including weekends or holidays depending on flight schedules.Requires coordination with internal departments and external authorities.Key Performance Indicators (KPIs)On-time cargo dispatch and delivery rateCustomer satisfaction and retentionDocumentation accuracyRevenue generation and cost efficiencyCompliance and safety adherence

Job Summary:the Security Officer is Responsible for Maintaining a Safe and Secure Environment for Employees, Visitors, and Property. this Role Involves Monitoring Premises, Controlling Access, Responding to Incidents, and Enforcing Safety Regulations. the Officer Acts as the First Line of Defense Against Potential Security Threats and Ensures that Company Policies are Consistently Followed to Protect People and Assets.key Responsibilities: 1. Surveillance and Monitoringoperate and Monitor Security Systems, Including Cctv Cameras, Alarms, and Access Control Devices.conduct Regular Patrols of the Premises (internal and External) to Ensure Safety and Detect Any Irregularities.observe and Report Suspicious Activities, Unauthorized Access, or Security Breaches. 2. Access Controlverify and Authorize Entry of Employees, Visitors, Contractors, and Vehicles.issue Visitor Passes and Maintain Accurate Entry/exit Records.ensure all Personnel Adhere to Identification and Access Policies. 3. Incident Response and Reportingrespond Promptly to Alarms, Emergencies, and Incidents such as Fire, Theft, Vandalism, or Accidents.assist in Evacuations During Emergencies, Following Established Procedures.prepare Detailed Incident Reports, Daily Activity Logs, and Handover Notes. 4. Safety and Emergency Proceduresensure Compliance with Health, Safety, and Fire Regulations.conduct Safety Checks of Fire Extinguishers, Exits, and Emergency Lighting.participate in Fire Drills, Evacuation Exercises, and Emergency Response Training. 5. Public Relations and Customer Serviceprovide Directions and Assistance to Visitors and Staff Courteously.maintain a Professional Appearance and Demeanor At all Times.act as a Liaison Between Management and Local Law Enforcement When Required. 6. Administrative Dutiesmaintain Security Registers, Key Logs, and Equipment Checklists.report Maintenance Issues Related to Security Systems or Infrastructure.support the Security Supervisor in Audits and Compliance Reviews.qualifications and Requirements:minimum Educational Qualification: 10th/12th Pass or Equivalent (graduate Preferred).prior Experience (06 Years) in Security or Law Enforcement Preferred.valid Psara License (private Security Agencies Regulation Act) Required as per Law in India.knowledge of Cctv Operation, Access Control Systems, and Emergency Protocols.basic Computer Literacy (for Reporting and Email Communication).physically Fit, Alert, and Able to Work Flexible Shifts (day/night/rotational).key Skills:observation and Attention to Detailcommunication and Interpersonal Skillsproblem-solving and Conflict Resolutionintegrity, Discipline, and Professionalismteamwork and Reliabilitywork Environment:indoor and Outdoor Settings (corporate Offices, Factories, Residential Complexes, or Institutions)requires Standing or Patrolling for Long Hoursexposure to Weather Conditions and Shift Work (including Weekends and Holidays)performance Indicators:timeliness and Accuracy of Reportsreduction in Security Incidentscompliance with Procedures and Standardsprofessional Conduct and Reliability