Consortium Gifts Private Limited

Pune, Maharashtra

Role OverviewWere looking for a proactive and detail-oriented professional to assist the Sales Manager in day-to-day coordination, client communication, and operational support. This role involves managing sales documentation, ensuring smooth order flow, and supporting the manager in client-facing activities. The ideal candidate is organized, confident, and capable of handling multiple responsibilities with accuracy and professionalism.Key ResponsibilitiesSales Support & CoordinationWork closely with the Sales Manager to support all ongoing client requirements.Coordinate smoothly between sales, design, sourcing, logistics, and accounts teams.Prepare business presentations, proposals, and client communication drafts.Track orders from initiation to delivery, ensuring all stages are completed on time.Manage follow-ups with clients regarding approvals, deliveries, and order updates.Schedule meetings, maintain calendars, and handle client correspondence.Assist in organizing client meetings, exhibitions, and corporate events.Documentation & ReportingMaintain and update sales trackers, order sheets, and performance summaries.Prepare MIS reports, weekly and monthly summaries, and internal dashboards.Ensure accuracy, consistency, and timely upkeep of all sales documentation.Identify delays or bottlenecks in order cycles and escalate them appropriately.Operational & Administrative TasksEnsure smooth coordination of internal approvals and documentation flow.Assist the Sales Manager with administrative tasks such as follow-up lists, call logs, and meeting prep.Maintain a structured filing system for all client and order-related documents.Learning & DevelopmentStay updated on processes, tools, and industry trends relevant to sales operations.Take initiative in improving work processes and suggesting enhancements.Key Skills & CompetenciesExcellent written and verbal communication skillsProficiency in MS Office (Excel, PowerPoint, Word)Strong coordination and multitasking abilitiesAttention to detail and ability to work under timelinesGood interpersonal skills and a customer-service mindsetStrong analytical and reporting skillsPerformance IndicatorsAccuracy and timely completion of coordination tasksQuality of reporting and documentationSmoothness of inter-department coordinationSatisfaction level of manager and clientsContribution to improving internal processes