Caere India

Hyderabad, Telangana

Job Title: AP ExecutivePosition: Mid-LevelJob Summary:Responsible for managing all aspects of vendor payments, ensuring that invoices are accuratelyreceived, processed and recorded in Tally. This role involves reconciling vendor statements,maintaining organized records, and ensuring compliance with internal controls and taxregulations.Responsibilities:a. Vendor Invoice Collation:o Collate all vendor invoices received from the vendors for the regiono Verify vendor invoices for accuracyo Match purchase orders, if any against the invoices receivedb. Payments:o Schedule and process payments to vendors on timely basis as per the credit periodo Preparation of payment upload fileso Calculate the basic details such as payable amount, TDS deduction, etc prior toprocessing paymentso Coordinate with internal departments for payment approvalso Share payment advices with the vendors post executing themo Communicate with vendors to resolve payment issuesc. Book-keeping:o Maintain up-to-date records of vendor invoices in Tallyo Record all vendor payments in Tally accurately and timelyo Maintain organized records of all vendor invoices and store it appropriatelyd. Reporting:o Consolidate and prepare a table to track the amount due along with due dateso Reconcile vendor statements against company recordso Generate and provide periodic reports on accounts payable activities, aging reports, etcRequirements:a. Educational Backgroundo Completed Graduation in commerce fieldb. Technical Skillso Usage of ERP System such as Tally is a musto Possess basic accounting & book-keeping knowledgeo Possess basic knowledge of GST, TDS, and other tax regulationsc. Soft Skillso Worked on data-entry in ERP systemso Pro-active in communication and task completiono Team Playerd. Work Experienceo 0-3 years of experience

Major Responsibilities1.Employee Lifecycle Management:a) Joining Confirmation: Ensure that new hires complete all necessary documentation and thattheir joining is confirmed as per company On-boarding process.b) Onboarding Check: Oversee the onboarding process to ensure smooth integration of newemployees, including orientation and training sessions.c) Attendance: Monitor and manage employee attendance for blue collared and Admin staff andensuring accurate recording of hours worked.d) Attendance Verification: Verify attendance records to ensure they are correct and comply withcompany policy and labor laws.e) Leave Approvals: Manage and approve leave requests, ensuring that they align with companypolicy and statutory entitlements.f) Exit formalities: Ensure the completion of exit formalities of left employeesg) F&F Settlement: Share the necessary approvals and confirmation to the HO to process the F&Famount as per the company policyh) Relieving and Experience letters: Upon request from the left employee, share the necessaryapprovals to HO to issue the relieving and experience letter2. Payroll and Benefits Administration:a) Salary Processing: Oversee the accurate and timely processing of employee salaries.b) Salary Verification: Ensure that salary payments are correctly calculated, taking into accountdeductions, bonuses, and statutory contributions.c) Salary Returns & Re-Processing: Manage any salary discrepancies, ensuring corrections and re-processing where necessary.d) Calculation and Payment of Bonus: Administer the calculation and payment of bonuses as percompany policy and statutory requirements.e) Minimum Wage Compliance: Ensuring that all employees are paid at least the minimum wage asmandated by law, including keeping up-to-date with any changes in wage rates and ensuring thatall employees are compensated accordingly.3. Compliance and Statutory Management:a) ESIC ECR and Challan Generation: Ensure timely generation and s