APT Logistics

Goregaon East,Mumbai

Key Responsibilities:1. Maintaining cleanliness and tidiness in the office premises: This includes sweeping, mopping, dusting, and ensuring that the office is presentable at all times.2. Making tea and serving beverages to staff: Prepare and serve tea, coffee, and other beverages as requested by employees and visitors.3. Handling and distributing office supplies: Keep track of inventory and distribute stationary, documents, and other supplies to staff as needed.4. Assisting in basic administrative tasks: Supporting the office staff with photocopying, scanning, filing, and other basic administrative tasks.5. Running errands: Responsible for running errands such as collecting and delivering documents, packages, or other items as required.Required Skills and Expectations:1. Good communication skills: Ability to communicate effectively with colleagues and visitors.2. Basic organizational skills: Must be able to keep track of supplies and ensure everything is in order.3. Physical fitness: Capable of performing tasks such as lifting and moving heavy objects, standing for long periods, and carrying out cleaning duties.4. Punctuality and reliability: Expected to arrive on time and complete tasks efficiently.5. Previous experience: Prior experience as an office boy or similar role is preferred.

Office Support:Serve refreshments (tea/coffee/water) to staff and visitors.Assist in photocopying, scanning, and binding of documents.Support staff with filing, packaging, or minor clerical work as requested.Office Maintenance:Keep the office premises clean and organized (including pantry and common areas).Ensure cleanliness of meeting rooms before and after meetings.Errands:Run office errands such as purchasing office supplies, stationery, or delivering urgent parcels.Liaise with vendors or service providers when required.Messenger Duties:Coordinate with logistics team for pick-up/drop-off of shipping documents.Ensure proper handling and confidentiality of all company documents.

Full 1. Billing & InvoicingPrepare customer invoices based on job files, shipping documents (HBL/MBL), and agreed rates.Generate debit/credit notes where applicable.Ensure timely and accurate billing for sea, air, and land freight shipments.2. Accounts ReceivableMonitor customer accounts and follow up on outstanding payments.Coordinate with sales and operations teams for collection support.Maintain aging reports and highlight overdue accounts to management.3. Accounts PayableProcess vendor invoices, including payments to shipping lines, transporters, CFS, customs agents, etc.Verify charges against supporting documents (D/O, invoices, job files).Schedule payments in line with due dates and cash flow plans.4. Bank & Cash TransactionsRecord and reconcile bank transactions.Handle petty cash disbursement and maintain petty cash records.Prepare bank reconciliation statements.5. Job Costing & ProfitabilityUpdate job costing sheets per shipment.Analyze actual vs. expected profits on shipments.Provide profitability reports to management.6. Compliance & ReportingEnsure compliance with local tax laws (e.g., GST, VAT, TDS, etc.).Assist in monthly and annual closing of accounts.Coordinate with auditors during audits.Maintain proper documentation for all financial transactions.Requirements:Bachelors degree in Accounting, Finance, or Commerce.24 years of experience in accounting, preferably in the freight forwarding or logistics industry.Familiarity with accounting software (e.g., Tally, QuickBooks, ERP systems).Knowledge of international freight documentation (MBL, HBL, D/O, etc.) is a strong advantage.Strong analytical, organizational, and communication skills.Proficient in MS Excel and other office applications.