Key Responsibilities:
1. Handling incoming and outgoing calls: Answering calls from customers, clients, and other stakeholders, and directing them to the appropriate person or department.
2. Managing office correspondence: Sorting and organizing mail, emails, and other communication channels to ensure timely responses.
3. Maintaining office cleanliness: Keeping the office space neat and organized for a conducive working environment.
4. Assisting in basic administrative tasks: Supporting the team with tasks such as filing, data entry, and scheduling appointments.
5. Coordinating with vendors and suppliers: Communicating with external parties to ensure timely delivery of supplies and services.
Required Skills and Expectations:
1. Strong communication skills: Ability to interact effectively with colleagues and external contacts.
2. Basic computer skills: Proficiency in MS Office suite and ability to learn new software quickly.
3. Organizational skills: Capability to manage multiple tasks efficiently and prioritize work effectively.
4. Attention to detail: Thoroughness in completing tasks accurately and with precision.
5. Ability to work in a team: Collaborative mindset to work effectively with colleagues towards common goals.