- Greet and welcome guests: The receptionist will be responsible for welcoming visitors and guests to the office in a friendly and professional manner.
- Answer and direct phone calls: The receptionist will handle all incoming calls, transfer them to the appropriate person or department, and take messages when necessary.
- Manage the reception area: The receptionist will ensure the reception area is neat, organized, and presentable at all times.
- Maintain appointment schedule: The receptionist will schedule and manage appointments for clients and staff as needed.
- Assist with administrative tasks: The receptionist will be required to assist with various clerical and administrative duties such as filing, photocopying, and data entry.
Required Skills and Expectations:
- Must have good typing skills to quickly and accurately input information.
- Excellent communication and interpersonal skills to interact with guests, clients, and colleagues in a professional manner.
- Strong organizational skills to manage the reception area and appointments effectively.
- Ability to work independently and handle multiple tasks simultaneously.
- Must be punctual, reliable, and able to work well in a team environment.