Hiring For Receptionist

Impact HR & KM Solutions

Responsibilities:

Greeting Visitors: Warmly welcome and greet all visitors, clients, and candidates in a professional and courteous manner. Direct them to the appropriate person or department.

Answering and Managing Phone Calls: Answer incoming phone calls promptly and courteously, screen calls, take messages accurately, and direct calls to the appropriate personnel.

Managing Mail and Deliveries: Receive, sort, and distribute incoming mail, courier deliveries, and packages. Prepare outgoing mail and coordinate courier services.

Maintaining Visitor Log: Maintain a visitor logbook, ensuring all visitors sign in and out and are issued visitor badges as required.

Scheduling Appointments: Assist with scheduling appointments for meetings, interviews, and other engagements. Maintain and manage meeting room bookings.

Providing Information: Answer general inquiries from visitors and callers about the company, its services, and directions.

Maintaining Front Office Area: Ensure the reception area is clean, tidy, and presentable at all times. Maintain adequate supplies of brochures, forms, and other necessary materials.

Basic Administrative Tasks: Provide basic administrative support, such as photocopying, scanning, faxing, and data entry.

Managing Stationery and Supplies: Monitor and maintain office stationery and supplies, placing orders when necessary.

Arranging Travel and Accommodation (If required): Assist with making travel arrangements and hotel bookings for employees or visitors.

Handling Inquiries and Complaints: Listen to and address basic inquiries and complaints, escalating complex issues to the appropriate personnel.

Liaising with Internal Departments: Communicate effectively with various internal departments to relay messages and provide support.

Maintaining Security Procedures: Follow established security procedures for visitor access and building entry.

Communication (Local Emphasis): Communicate effectively and courteously with visitors and callers in Marathi.

• Experience

  3 - 5 Years

• No. of Openings

  1

• Education

  Higher Secondary, Secondary School, B.A, B.C.A, B.Com, B.Sc

• Role

  Receptionist

• Industry Type

  Engineering / Cement / Metals

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Impact HE Services Ravi Chambers Basement, Below Laminate Gallery, Office No 8, Canada Corner