- Managing the executive's calendar and appointments: The personal secretary will be responsible for scheduling meetings, appointments, and other work-related events for the executive.
- Handling correspondence and communication: This includes answering phone calls, responding to emails, and drafting letters on behalf of the executive.
- Organizing and maintaining files and records: The personal secretary will need to keep all important documents and records organized and easily accessible.
- Making travel arrangements: This includes booking flights, hotels, and transportation for the executive's business trips.
- Providing administrative support: The personal secretary will assist the executive with various administrative tasks such as preparing reports, taking notes, and organizing documents.
- Coordinating with other staff members: The personal secretary will need to work closely with other employees to ensure smooth communication and operations within the office.
Required Skills and Expectations:
- Proficiency in Microsoft Excel: The personal secretary should have a good understanding of Microsoft Excel to create and update spreadsheets as needed.
- Strong communication skills: The ability to communicate effectively, both verbally and in writing, is essential for this role.
- Organizational skills: The personal secretary must be highly organized and able to multitask efficiently.
- Attention to detail: Accuracy and attention to detail are crucial for maintaining records and handling correspondence.
- Professionalism: The personal secretary should maintain a professional demeanor at all times when interacting with clients, colleagues, and the executive.