- managing the executive's calendar and appointments: the personal secretary will be responsible for scheduling meetings, appointments, and other work-related events for the executive.
- handling correspondence and communication: this includes answering phone calls, responding to emails, and drafting letters on behalf of the executive.
- organizing and maintaining files and records: the personal secretary will need to keep all important documents and records organized and easily accessible.
- making travel arrangements: this includes booking flights, hotels, and transportation for the executive's business trips.
- providing administrative support: the personal secretary will assist the executive with various administrative tasks such as preparing reports, taking notes, and organizing documents.
- coordinating with other staff members: the personal secretary will need to work closely with other employees to ensure smooth communication and operations within the office.
required skills and expectations:
- proficiency in microsoft excel: the personal secretary should have a good understanding of microsoft excel to create and update spreadsheets as needed.
- strong communication skills: the ability to communicate effectively, both verbally and in writing, is essential for this role.
- organizational skills: the personal secretary must be highly organized and able to multitask efficiently.
- attention to detail: accuracy and attention to detail are crucial for maintaining records and handling correspondence.
- professionalism: the personal secretary should maintain a professional demeanor at all times when interacting with clients, colleagues, and the executive.