Personal Assistant

APT

Main responsibilities

Manage Directors electronic diary, assessing priority of appointments and reallocation

as necessary.

Manage Directors travel arrangements (including visas/accommodation).

Process Directors correspondence, ensuring that incoming correspondence is dealt

with by the Director/or on behalf of the Director, or other staff as appropriate.

Maintain Directors office systems, including data management and filing.

Maintain records of Directors contacts.

Screen calls, enquiries and requests, and deal with them when appropriate.

Assist Director in researching and following up with action on matters which fall within

the Directors responsibility chasing responses, triggering follow-up action.

Produce documents, briefing papers, reports and presentations for the Director.

Organise meetings and ensure that Director is well prepared for those meetings,

preparing agendas, pre-meeting briefings and meeting papers.

Assist/support Director, Development Manager & Communications Manager in

arranging funding partner and other events.

Meet and greet visitors at all levels of seniority.

Supervise all Trust incoming/outgoing mail.

Any other duties as may reasonably be required by the Director

Person specification

Educated to degree level or equivalent.

Experienced Personal Assistant at senior management level.

Experience of electronic diary management.

Experience of working in a Higher Education Environment.

Exceptional interpersonal and communication skills, to enable professional interaction

with a wide range of contacts, both internal and external to the University.

Ability to organise and plan own work.

Excellent attention to detail, with the ability to maintain a high level of accuracy.

A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.

Ability to

Experience : 1 - 5 Years

No. of Openings : 01

Education : Professional Degree, Any Bachelor Degree

Role : Personal Assistant

Industry Type : Education / Teaching / Training / Colleges /Institutes / Universities

Gender : Male

Job Country : India