Personal Assistant

Main responsibilities

 Manage Director’s electronic diary, assessing priority of appointments and reallocation

as necessary.

 Manage Director’s travel arrangements (including visas/accommodation).

 Process Director’s correspondence, ensuring that incoming correspondence is dealt

with by the Director/or on behalf of the Director, or other staff as appropriate.

 Maintain Director’s office systems, including data management and filing.

 Maintain records of Director’s contacts.

ï‚· Screen calls, enquiries and requests, and deal with them when appropriate.

ï‚· Assist Director in researching and following up with action on matters which fall within

the Director’s responsibility – chasing responses, triggering follow-up action.

ï‚· Produce documents, briefing papers, reports and presentations for the Director.

ï‚· Organise meetings and ensure that Director is well prepared for those meetings,

preparing agendas, pre-meeting briefings and meeting papers.

ï‚· Assist/support Director, Development Manager & Communications Manager in

arranging funding partner and other events.

ï‚· Meet and greet visitors at all levels of seniority.

ï‚· Supervise all Trust incoming/outgoing mail.

ï‚· Any other duties as may reasonably be required by the Director

Person specification

ï‚· Educated to degree level or equivalent.

ï‚· Experienced Personal Assistant at senior management level.

ï‚· Experience of electronic diary management.

ï‚· Experience of working in a Higher Education Environment.

ï‚· Exceptional interpersonal and communication skills, to enable professional interaction

with a wide range of contacts, both internal and external to the University.

ï‚· Ability to organise and plan own work.

ï‚· Excellent attention to detail, with the ability to maintain a high level of accuracy.

ï‚· A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.

ï‚· Ability to

• Experience

  1 - 5 Years

• No. of Openings

  01

• Education

  Graduate

• Role

  Personal Assistant

• Industry Type

  Education / Teaching / Training / Colleges /Institutes / Universities

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office