Personal Assistant

APT

main responsibilities

 manage director’s electronic diary, assessing priority of appointments and reallocation

as necessary.

 manage director’s travel arrangements (including visas/accommodation).

 process director’s correspondence, ensuring that incoming correspondence is dealt

with by the director/or on behalf of the director, or other staff as appropriate.

 maintain director’s office systems, including data management and filing.

 maintain records of director’s contacts.

 screen calls, enquiries and requests, and deal with them when appropriate.

 assist director in researching and following up with action on matters which fall within

the director’s responsibility – chasing responses, triggering follow-up action.

 produce documents, briefing papers, reports and presentations for the director.

 organise meetings and ensure that director is well prepared for those meetings,

preparing agendas, pre-meeting briefings and meeting papers.

 assist/support director, development manager & communications manager in

arranging funding partner and other events.

 meet and greet visitors at all levels of seniority.

 supervise all trust incoming/outgoing mail.

 any other duties as may reasonably be required by the director

person specification

 educated to degree level or equivalent.

 experienced personal assistant at senior management level.

 experience of electronic diary management.

 experience of working in a higher education environment.

 exceptional interpersonal and communication skills, to enable professional interaction

with a wide range of contacts, both internal and external to the university.

 ability to organise and plan own work.

 excellent attention to detail, with the ability to maintain a high level of accuracy.

 a flexible, pro-active approach to work including the ability to prioritise and re-prioritise.

 ability to

• Experience

  1 - 5 Years

• No. of Openings

  01

• Education

  Any Bachelor Degree, Professional Degree

• Role

  Personal Assistant

• Industry Type

  Education / Teaching / Training / Colleges /Institutes / Universities

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office