Office Assistant & Receptionist

Pacific Placements and Business Consultancy Pvt. Ltd.

Responsibilities:

Front Desk Operations:

Greet and assist visitors in a professional and friendly manner.

Answer and direct phone calls to the appropriate personnel.

Manage incoming and outgoing mail and packages.

Administrative Support:

Assist with general clerical tasks, including photocopying, scanning, and filing documents.

Data entry and maintenance of records and databases.

Prepare and distribute internal and external communications.

Office Organization:

Maintain a clean and organized office space.

Monitor and order office supplies, ensuring proper stock levels.

Arrange and coordinate meetings, conferences, and appointments.

Communication:

Relay messages and information between different departments.

Respond to inquiries from staff and external parties promptly and professionally.

Travel Coordination:

Assist in making travel arrangements for employees, including booking flights and accommodations.

Prepare travel itineraries and ensure necessary documentation is in order.

Calendar Management:

Manage and update schedules and calendars for key personnel.

Coordinate and schedule meetings and appointments.

Document Preparation:

Assist in drafting, editing, and formatting documents, reports, and presentations.

Ensure accuracy and consistency in all written materials.

Assistance in Special Projects:

Support various departments in the execution of special projects.

Collaborate with team members to achieve project goals.

Problem-Solving:

Address and resolve day-to-day operational issues promptly.

Alert management to any concerns that may impact office functionality.

Confidentiality:

Handle sensitive information with discretion and maintain confidentiality.

Follow company policies regarding data protection and confidentiality.

Requirements:

High school diploma or equivalent; additional education or certification is a plus.

Proven experience as an office assistant or in a similar administrative role.

Experience : 0 - 1 Years

No. of Openings : 1

Education : Higher Secondary, Secondary School, Diploma, Any Bachelor Degree

Role : Office Receptionist

Industry Type : Manufacturing / Production / Quality

Gender : Male

Job Country : India