Executive Assistant (Female)

ABOUT BHUTANI INFRA & POWER SOLUTIONS

Bhutani Infra & Power Solutions is engaged in delivering reliable solar energy and power solutions for residential, commercial, and industrial clients. As the company scales its operations across the solar and power sector, we are looking for a sharp, highly organised Executive Assistant to support the Managing Director in managing schedules, communication, and day-to-day office priorities, enabling leadership to focus on strategic decision-making.

1. Calendar & Schedule Management (25%)

Manage the MD's calendar, prioritising and coordinating meetings, appointments, and travel.

Anticipate scheduling conflicts and proactively resolve them ahead of time.

Prepare daily/weekly schedules and reminders, ensuring the MD is fully briefed ahead of engagements.

2. Correspondence & Communication (20%)

Draft, review, and manage emails, letters, and official communication on behalf of the MD.

Screen calls and correspondence, routing or responding as appropriate.

Maintain confidentiality and discretion in all internal and external communication.

3. Meeting & Documentation Support (20%)

Prepare agendas, presentations, and briefing notes for meetings led by the MD.

Take minutes of meetings and track follow-up actions to closure.

Maintain organised records of contracts, reports, and confidential documents.

4. Coordination & Liaison (20%)

Act as the primary point of contact between the MD's office and internal departments (Sales, Operations, Finance).

Liaise with external stakeholders, clients, vendors, and government offices on behalf of the MD.

Coordinate travel arrangements, accommodation, and logistics for the MD's business trips.

5. Office & Administrative Management (15%)

Oversee day-to-day administrative needs of the MD's office.

Track expenses, reimbursements, and approvals routed through the MD.

Handle ad-hoc personal and professional tasks as directed by the MD.

WHAT WE'RE LOOKING FOR

Must-Haves

Graduate in any discipline; MBA, business administration, or secretarial diploma is an added advantage.

3

• Experience

  1 - 5 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Executive Assistant

• Industry Type

  Solar / Power & Energy

• Gender

  Female

• Age Limit

  25 - 30 Yrs.

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Benefits include

  Flexible Working Hours, Overtime Pay, Annual Bonus