Back Office Executive (Only Females)

Impact HR & KM Solutions

Here's a detailed job description for a Back Office Executive, tailored for businesses in Nashik, Maharashtra, India. This role is essential for ensuring smooth administrative and operational workflows.

Back Office Executive Job Description

Job Title: Back Office Executive / Operations Executive / Administrative Support Executive / Data Processing Executive

Department: Operations / Administration / Sales Support / Finance Support / Customer Service Support

Reports To: Office Manager / Department Head / Team Leader

Location: Nashik, Maharashtra, India (This is primarily an office-based role, with minimal direct client interaction).

Job Summary:

We are seeking a diligent, organized, and detail-oriented Back Office Executive to provide essential administrative and operational support to various departments at our Nashik office. The ideal candidate will be responsible for managing data, processing documents, maintaining records, and ensuring the smooth flow of information and processes behind the scenes. This role is crucial for operational efficiency, data integrity, and supporting frontline teams.

Key Responsibilities:

Data Entry & Management:

Accurately enter, update, and maintain data in company databases, spreadsheets, and software systems.

Verify the accuracy and completeness of data, identifying and correcting discrepancies.

Organize, store, and retrieve digital and physical documents efficiently.

Documentation & Record Keeping:

Manage and maintain comprehensive records, files, and reports related to operations, sales, finance, or customer service.

Prepare and process various documents, forms, and correspondence as required.

Ensure all documentation adheres to company policies and regulatory requirements.

Process Support & Coordination:

Assist in processing orders, applications, or requests by coordinating with relevant internal teams (., Sales, Finance, Logistics).

Follow up on pending tasks and ensure timely completion of operational processes.

Provide support to frontline teams (., sales, customer service) by handling their back-end administrative tasks.

Report Generation:

Generate standard and ad-hoc reports from systems based on data maintained, as requested by managers.

Assist in compiling data for presentations or analytical purposes.

Communication & Correspondence:

Handle internal communication related to operational processes via email, phone, or internal messaging systems.

May assist in drafting basic external correspondence or communication with vendors/partners under supervision.

Basic Troubleshooting & Support:

Address basic queries from internal departments regarding data or processes.

Report system errors or technical issues to the IT department promptly.

• Experience

  2 - 3 Years

• No. of Openings

  2

• Education

  B.A, B.Arch, B.C.A, B.B.A, B.Com, B.Ed, Any Bachelor Degree

• Role

  Back Office Executive

• Industry Type

  Engineering / Cement / Metals

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Impact HR Solutions Ravi Chambers Basement, Below Laminate Gallery, Office No 8, Canada Corner