key responsibilities:
1. manage daily office operations: this includes coordinating with various departments, managing office supplies, and ensuring a smooth workflow.
2. handle communication: respond to emails, phone calls, and inquiries in a professional manner to maintain effective communication within the organization.
3. schedule meetings and appointments: coordinate and schedule meetings, appointments, and events to ensure proper functioning of the office.
4. maintain records and documentation: keep track of important documents, files, and records to ensure easy access and retrieval when needed.
5. assist in hr functions: support hr in tasks such as recruitment, onboarding, and employee coordination to ensure a well-functioning workplace environment.
required skills and expectations:
1. proficiency in administrative tasks: must have a strong understanding of administrative processes and be able to efficiently manage office operations.
2. excellent coordination skills: ability to multitask, prioritize tasks, and coordinate with different departments effectively.
3. strong communication skills: should be able to communicate clearly and professionally through written and verbal channels.
4. attention to detail: ability to pay attention to details and ensure accuracy in all tasks performed.
5. team player: must be able to work well in a team environment and collaborate with colleagues to achieve common goals.