- **Manage office supplies and equipment**
Ensure that office supplies are well stocked and keep track of equipment maintenance and repair needs.
- **Handle incoming and outgoing communication**
Answer phone calls, respond to emails, and distribute mail to the appropriate recipients.
- **Organize and schedule appointments and meetings**
Maintain calendars, schedule meetings, and make arrangements for conference calls or video conferences.
- **Assist in data entry and record keeping**
Input data into computer systems, update records, and maintain organized files for easy retrieval.
- **Provide administrative support to team members**
Assist colleagues with tasks such as document preparation, meeting coordination, and travel arrangements.
Required skills and expectations:
- Ability to prioritize and multi-task in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Proficiency in using Microsoft Office suite and other relevant software.
- Strong attention to detail and organizational skills.
- Ability to work independently and collaboratively with a team.
- Flexibility to adapt to changing priorities and deadlines.
- Maintain confidentiality of sensitive information.