Documentation Executive Jobs in India

Job descriptionPrepare and verify import/export shipping documentsHandle documentation related to international freight forwardingCoordinate with customers, shipping lines, CHA, and internal departmentsEnsure timely and accurate submission of shipping documentsRequired Candidate profileMaintain proper records and documentationFollow up for missing or required documentsRelevant experience in freight forwarding / shipping documentation.capitalplacement02@gmail.com

Job Description: Export & Import Documentation ExecutiveLocationPOR, VadodaraExperience2-5 Years in Export & Import DocumentationJob SummaryJyoti Vinyl Limited is looking for an experienced Export & Import Documentation Executive to manage export and import documentation, shipment coordination, customs-related documentation and logistics activities. The candidate will coordinate with internal departments, CHA, freight forwarders, shipping lines, transporters and banks to ensure smooth and timely movement of goods.Key Responsibilities Prepare and verify Export & Import documentation accurately and within the required timelines. Prepare Commercial Invoice, Packing List, Proforma Invoice, Purchase Order and other commercial documents. Coordinate with CHA, Customs, Freight Forwarders, Shipping Lines and Transporters for export/import shipments. Coordinate with the Accounts/Finance team for export payment realization, import payments and bank documentation. Maintain and coordinate documents related to IEC, GST, LUT, DGFT and other applicable statutory requirements. Coordinate for Certificate of Origin, Insurance Certificate, inspection certificates and other shipment-related certificates. Verify shipment details, quantities, values, product descriptions and other information before submission. Ensure compliance with applicable customs, foreign trade and company procedures. Maintain proper documentation and filing for audit and statutory requirements.Required Knowledge & Skills Good knowledge of Export & Import Documentation Knowledge of IEC, DGFT, GST and LUT Basic knowledge of LC and banking documentation Ability to maintain accurate documentation and recordsKey DocumentsExport Documents: Commercial Invoice Packing List Proforma Invoice Shipping Bill Bill of Lading / Airway Bill Certificate of Origin LUT/Bond Insurance Certificate, where applicable Bank/export realization documentsImport Documents: Purchase Order Commercial Invoice Packing List Bill of Lading / Airway Bill Bill of Entry Customs clearance documents Delivery Order Duty and payment-related documentsJob Title: Export & Import Documentation ExecutiveLocation: Por GIDC, Por, VadodaraSalary: 25,000-35,000 per monthMobile Number: 8140209952Email Id: jpvlhr@gmail.com

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.Key Responsibilities:Assist in sourcing materials, equipment, and consumables according to approved requirements.Obtain quotations from vendors and prepare comparative statements for price evaluation.Prepare and process purchase orders based on approved purchase requests.Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.Maintain good relationships with vendors and resolve delivery or quality-related issues.Monitor purchase orders and ensure timely delivery of materials.Coordinate with the stores department and project teams regarding material requirements and receipts.Track pending orders and update management on procurement status.Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.Update procurement records in ERP systems, Excel, or relevant company software.Coordinate with the stores department to monitor stock levels and avoid material shortages.Assist in material requirement planning, stock verification, and inventory reconciliation.Prepare daily, weekly, and monthly purchase reports.Maintain supplier performance records and submit procurement status reports to the Purchase Manager.Required Skills & Qualifications:Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.3-5 years of experience in purchasing, procurement, stores, or supply chain operations.Experience in MEP, construction, engineering, or facility management industries is preferred.Knowledge of procurement procedures, purchase order processing, and quotation evaluation.Strong vendor coordination, supplier management, and negotiation skills.Proficiency in Microsoft Excel and Microsoft Office.Knowledge of ERP systems, Tally, or Odoo is preferred.Good communication, coordination, and follow-up skills.Strong documentation, record-keeping, and organizational abilities.Attention to detail and the ability to manage multiple tasks within deadlines.

We are looking for an Admin Executive to join our team in Ahmedabad. This position is suitable for a female candidate with 1 to 5 years of relevant experience. The role requires full-time commitment and is office-based.Key Responsibilities:- Office Management: You will be responsible for ensuring that the office environment is organized and efficient. This includes overseeing supplies, equipment, and maintaining a clean workspace.- Scheduling and Coordination: You will manage appointments and meetings for the team, ensuring everyone is informed and schedules are adhered to. Effective time management is key to success in this area.- Communication: You will serve as a point of contact for internal and external communications. Your ability to convey information clearly and professionally will be essential.- Record Keeping: You will maintain and organize records and documents, ensuring easy access and security of important information. Attention to detail is crucial in this task.- Support Tasks: You may assist in various administrative support tasks as needed, contributing to the overall efficiency and effectiveness of the team.Required Skills and Expectations:Candidates must possess strong organizational skills and the ability to multitask effectively. Excellent verbal and written communication skills are essential, along with a high degree of professionalism. A proactive attitude and willingness to learn will be important for adapting to a dynamic work environment. Familiarity with office software and tools is also expected to perform daily tasks efficiently.

*Job Responsibilities:*- Prepare and maintain regulatory documents for veterinary pharmaceutical products.- Assist in dossier preparation, product registration, and regulatory submissions.- Ensure compliance with applicable regulatory guidelines and documentation requirements.- Coordinate with internal departments for regulatory approvals and product-related documentation.- Maintain regulatory records and support product registration renewals.*Requirements:*- Graduate in Pharmacy, Life Sciences, or a relevant field; B.Pharm/M.Pharm preferred.- 2-4 years of experience in Regulatory Affairs, preferably in veterinary pharmaceuticals or animal healthcare.- Knowledge of regulatory documentation, dossier preparation, and product registration.- Good documentation, communication, and coordination skills.

Key ResponsibilitiesSupervise day-to-day site activities and ensure smooth project execution.Monitor work progress and ensure adherence to project timelines.Coordinate with contractors, vendors, consultants, and internal teams.Ensure quality standards are maintained throughout project execution.Monitor manpower deployment and site productivity.Verify material requirements, deliveries, and inventory at the site.Conduct regular site inspections and ensure compliance with safety regulations.Prepare daily, weekly, and monthly progress reports.Resolve site-related issues and coordinate corrective actions.Maintain project documentation, work records, and site reports.Ensure compliance with company policies, project specifications, and statutory requirements.

We are seeking a dedicated and organized Operation Executive to join our team in Goregaon East, Mumbai. The ideal candidate should possess a strong background in operations, focusing on client management and administrative tasks.In this role, you will manage client communication effectively through feedback calls, ensure timely service scheduling, and prepare accurate reports. Additionally, you will be responsible for creating invoices and updating Excel sheets to maintain accurate records of operations. Proficiency in MS Office, particularly Excel, is essential for tracking and reporting purposes.Key responsibilities include:- Client Management: Engage with clients through feedback calls to ensure satisfaction and address inquiries.- Service Scheduling: Coordinate and schedule services effectively to meet client needs and deadlines.- Report Preparation: Compile reports that summarize operational activities and performance metrics.- Invoice Creation: Generate invoices and ensure they are delivered promptly to clients.- Excel Maintenance: Update and manage Excel spreadsheets to track operations and client interactions.The candidate should have 2 to 4 years of relevant experience and hold a graduate degree. As this is a full-time position, you will work from the office, and it's important to be comfortable with administrative responsibilities. We specifically welcome female applicants for this role.

We are looking for Documentation Executive - (Import/Export, Sales & Purchase)in Ahmedabad location Location: Satellite, AhmedabadExperience: 2+ years of relevant experience is preferred and mandatory in Import/Export Documentation, preferably within the Commodity Industry.The selected candidate will be responsible for handling complete import and export documentation, sales and purchase documentation, import filing, checklist preparation, shipping documentation, and coordination related to import/export operations.Key responsibilities include:Preparing and maintaining Import & Export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, Shipping Instructions, and related documents.Handling complete import/export documentation and ensuring accurate filing and recordkeeping.Preparing import checklists and ensuring all required documents are complete and accurate.Coordinating with shipping lines, freight forwarders, customs, CHA, suppliers, and customers as required.Handling documentation related to sales and purchase transactions.Maintaining KYC documents and ensuring proper documentation records.Preparing MIS reports and maintaining accurate data.Working with MS Excel, including VLOOKUP, Pivot Tables, and other reporting functions.Experience with SAP/ERP systems will be an added advantage.Ensuring compliance with applicable import/export procedures and documentation requirements.Candidates with experience in commodity trading, import/export, FMCG,Gender Preference: MaleSalary: As per knowledge and experienceInterested candidates send me your cv at nidhi@diyanplacement.in or what's up 9638587322

Job Description:Ensure that all solar projects comply with local, state, and federal regulations.Obtain and manage all necessary permits, licenses, and approvals required for solar energy projects.Liaise with government agencies, regulatory bodies, and other to facilitate project approvals and compliance.Prepare and maintain all required documentation for regulatory submissions and compliance.Stay informed about changes in relevant laws, regulations, and policies affecting solar energy projects.Provide regular reports on compliance status, permitting progress, and any issues encountered.Engage with local communities to address any concerns and ensure smooth project implementation.Strong understanding of regulatory frameworks related to solar energy and renewable energy projects.Ability to identify issues and develop effective solutions promptly.Strong attention to detail in documentation and regulatory submissions.Ability to build and maintain strong relationships with government officials and regulatory bodies.A proactive approach to managing regulatory and compliance challenges.Office-based with frequent travel to project sites and regulatory offices.

Digitizes paper documents and handwritten material into structured digital formats.Maintain clean, organized databases and records across internal management systems.Proofread transcribed documents to correct errors in spelling, grammar, punctuation, and terminology.Cross-reference transcribed data against original source files to ensure complete accuracy.Ensure strict compliance with company data guidelines and formatting standards.

Job Title: Operations Executive - Events & MICECompany: MACHIS Events Pvt. Ltd.Location: Delhi NCREmployment Type: Full-TimeAbout MACHIS Events Pvt. Ltd.MACHIS Events Pvt. Ltd. is a leading event management company specializing in Corporate Events, Conferences, MICE, Exhibitions, Product Launches, Government Projects, NGO Events, Brand Activations, and Social Events. We are looking for a dynamic and result-oriented Operations Executive to join our growing team.Key ResponsibilitiesAbout the RoleWe are looking for an enthusiastic and responsible Event Management Operations Executive to handle event coordination, vendor management, hotel coordination, logistics, and on-ground event execution.Key Responsibilities Plan and coordinate events from start to completion. Coordinate with clients, hotels, vendors, suppliers, transporters, and internal teams. Handle hotel bookings, rooming lists, banquet requirements, food & beverage, and guest arrangements. Coordinate airport transfers, local transportation, guest movement, and logistics. Coordinate branding, printing, gifts, conference materials, AV, and other event requirements. Prepare event schedules, checklists, rooming lists, and other operational documents. Visit hotels/event venues and supervise on-ground arrangements. Manage event execution and resolve operational issues during events. Follow up with vendors and hotels for timely delivery of services and documents. Collect hotel invoices, vendor bills, registration sheets, attendance sheets, and other supporting documents. Coordinate with the accounts team for event billing and documentation. Prepare post-event reports and ensure timely closure of pending activities.Candidate Requirements Graduate in any discipline; Event Management/Hospitality qualification will be an advantage. 1-4 years of experience in event management, MICE, hospitality, hotel operations, or corporate events. Good communication and coordination skills. Good knowledge of MS Excel, Word, PowerPoint, and Email. Strong organizational and time-management skills. Ability to manage multiple tasks and work under pressure. Good vendor and hotel coordination skills. Willingness to travel for events and work flexible hours, including weekends/holidays when required.Key Performance Areas (KPIs) Smooth and timely execution of events. Client and guest coordination. Vendor and hotel coordination. Timely completion of event requirements. Proper documentation and event closure. Cost and expense control. Quick resolution of operational issues. Overall quality of event execution.

Manage daily logistics and transportation activities.Coordinate with transporters, drivers, vendors, and customers.Plan and arrange dispatches as per delivery schedules.Prepare delivery challans, invoices, e-way bills, and other logistics documents.Track shipments and ensure timely delivery.Maintain records of dispatches, deliveries, and transportation expenses.Coordinate with the warehouse team for loading and dispatch activities.Handle transportation-related issues and resolve delivery delays.Monitor vehicle movement and maintain proper documentation.Ensure compliance with company logistics and safety procedures.Prepare daily and monthly logistics reports.

We are looking for a dedicated and skilled Lady Export Marketing Executive to promote Eco-Friendly Indian Handicrafts in both domestic and international markets. This full-time position is based in Kolkata and requires a graduate with 3 to 5 years of relevant experience.Key responsibilities include meeting with corporate clients in Kolkata to build strong business relationships and reaching out to international B2B clients to expand our market presence. The candidate will actively engage in promoting our eco-friendly products, utilizing effective marketing strategies on platforms such as Facebook. A sound understanding of export documentation will be advantageous in this role.Candidates must possess strong proficiency in Excel to manage data effectively and organize marketing information. Effective communication skills will be essential for client meetings and negotiations.This role demands a female candidate who can work from the office and is open to field visits as part of the marketing strategy. The ideal candidate should be comfortable with travel and possess a mobile device for client communications. Strong organizational skills and a proactive attitude towards learning about export processes will be key to success in this role.This position offers a great opportunity for those passionate about sustainable products and looking to make a difference in the export market. Candidates with relevant experience are encouraged to apply.

The Accounts cum Admin will manage daily accounting activities along with administrative operations, ensuring smooth office functioning and financial accuracy.Key Responsibilities:Maintain accounts, invoices, and financial recordsHandle billing, payments, and expense trackingSupport GST and basic compliance activitiesManage office administration and coordination tasksMaintain documentation and assist in reportingRequired Skills & Qualifications:Bachelors degree in Commerce/Finance or related field1-2 years of experience in accounts and admin rolesKnowledge of Tally and MS ExcelBasic understanding of GST and accounting principlesGood organizational and communication skills

Key Responsibilities Lead and define bookkeeping-related software features and ensure alignment withUK accounting industry standards. Gather business requirements and produce detailed specifications, workflows,mock-ups, and product documentation. Collaborate with development and QA teams to deliver high-quality, scalable, anduser-friendly bookkeeping features. Drive AI-first product innovation by identifying opportunities to automatebookkeeping workflows and improve operational efficiency. Provide subject matter expertise on bookkeeping processes, accountingtreatments, VAT handling, reconciliations, and compliance requirements. Review and validate bookkeeping-related developments and ensure accuracy ofaccounting logic within the platform. Troubleshoot bookkeeping and accounting-related issues and provide practicalresolutions. Support process improvement initiatives and contribute towards continuousproduct enhancement. Assist with bookkeeping data migrations and integrations across platforms such asXero, QuickBooks, Sage, FreeAgent, Dext, and similar systems. Work closely with internal stakeholders to ensure customer requirements andoperational challenges are effectively addressed. Maintain high standards of accuracy, delivery quality, and turnaround times.Required Skills & Experience Strong understanding of bookkeeping and accounting principles within a UKenvironment. Hands-on experience with multiple bookkeeping/accounting software platformssuch as Xero, QuickBooks, Sage, FreeAgent, Dext, etc. Good understanding of:o Bank reconciliationso VAT processes and submissionso Accounts payable and receivableo Payroll and bookkeeping workflowso Financial reporting Ability to analyse bookkeeping discrepancies and provide practical solutions. Strong communication and stakeholder management skills. Good working knowledge of Excel and reporting tools. Ability to work independently while managing multiple priorities in a fast-pacedenvironment. Strong analytical, problem-solving, and process improvement mindset. Interest in innovation, automation, and AI-driven accounting solutions.Preferred Qualifications and Experience Bachelors degree in Accounting, Finance, Business, or related field. AAT / ACCA / ACA / CA Inter or equivalent qualification preferred. 3+ years of experience in bookkeeping, accounting, or accounting softwareenvironments. 3-6 years preferred. Experience within an accounting practice, outsourcing, or SaaS/software businessenvironment would be advantageous.Key Competencies Attention to detail Commercial awareness Problem-solving mindset Process improvement focus Team collaboration Time management and prioritisation Innovation and AI-first thinkingIf you interested, Share me your CV at.Riya Mishra 8370014003hrcps9@gmail.com

Office Executive for machinery Company in sector 49, Gurgaon MCPSKey Responsibilities:The candidate should be knowledgeable, smart, and able to prepare emails and handle correspondence with clients and buyers independently.They should also be able to communicate effectively with senior officials.The candidate will report to the CEO and be able to handle his travel arrangements, emails, and day-to-day operations.RequirementsBachelors degree (preferred).(minimum 2 years )of experience in administrative roles, especially in drafting professional emails and client communication.Proficiency in MS Office (Word, Excel, PowerPoint).Strong communication, organizational, and multitasking skills.Ability to work independently and handle confidential information.Pleasant personality with a professional demeanor.If you are interested so please share me your CV atcapitalplacement21@gmail.com9891409300

Key ResponsibilitiesExecute engineering projects and technical assignments within defined timelines.Monitor and maintain engineering processes, systems, and equipment performance.Prepare technical reports, project documentation, drawings, and specifications.Coordinate with production, quality, maintenance, procurement, and project teams.Analyze technical issues and implement effective corrective actions.Ensure compliance with safety, quality, environmental, and regulatory standards.Support installation, testing, commissioning, and validation activities.Assist in process optimization and continuous improvement initiatives.Monitor project progress and provide regular updates to management.Liaise with vendors, contractors, and customers on technical matters.Participate in root cause analysis and problem-solving activities.

Key ResponsibilitiesManage daily office administration and support operational activities.Coordinate housekeeping, security, maintenance, and facility management services.Maintain office records, files, correspondence, and administrative documentation.Monitor office supplies inventory and coordinate procurement of stationery and other office requirements.Handle travel arrangements, accommodation bookings, and transportation coordination for employees and visitors.Manage vendor relationships, service contracts, and administrative purchases.Assist in organizing meetings, conferences, employee events, and training programs.Support employee onboarding by arranging workstations, ID cards, and office access.Coordinate repair and maintenance of office equipment and infrastructure.Ensure compliance with company policies, safety guidelines, and office procedures.Prepare administrative reports, expense records, and MIS reports as required.Provide general administrative support to management and departmental teams.

Key ResponsibilitiesCoordinate inbound and outbound logistics activities.Plan and monitor transportation schedules to ensure timely deliveries.Liaise with transporters, suppliers, vendors, and customers regarding shipments.Track shipments and resolve delivery issues promptly.Maintain logistics records, shipment documents, invoices, and reports.Monitor inventory movement and coordinate with warehouse teams.Ensure compliance with company policies and transportation regulations.Negotiate freight rates and logistics service agreements when required.Analyze logistics costs and identify opportunities for process improvement.Prepare daily, weekly, and monthly logistics performance reports.Support supply chain operations and optimize distribution efficiency.