Shri Management Services

Bhosari, Pune

Role Summary The Electrical Engineer is responsible for ensuring safe, reliable, and uninterrupted operation of all electrical systems within the facility. The role focuses on preventive and corrective maintenance, contractor coordination, spares planning, documentation, and achieving zero downtime through best engineering practices. Key Responsibilities

Job Responsibilities Front Office Management Manage the front desk efficiently by welcoming incoming visitors & cross site colleagues Handle board-line calls by answering incoming calls, providing accurate information and/or transferring calls / message accurately to concerned person Help in reserving and managing board room and meeting rooms as per request. Administrative Support Provides Administrative Support to host cross site colleagues visiting the site Liaise with hotels and secure room reservation Arrange airport transfers Arrange complimentary office transfers Inform all concerned team (security, cafeteria, admn) on visit information Send visitor announcement Arrange car reservations ensuring seamless transfer for colleagues - for both internal and cross site colleagues and visitors; seeking and collating feedback on car usage; and stepping up to troubleshoot issues. Assist during screening of hotels for corporate tie-ups for rooms and banquets. For special events, help research and find appropriate venues and deals to hold the event. For Town halls (BPS and Global) and other communication meetings, assist in arranging logistics with the facilities team. Draft invite letters for visa purpose for site colleagues and visitors Liaise with vendors to ensure timely completion of work and follow up with marketing branding partner to ensure material delivery and installation of site; Coordinate for returnable gate passes and permits when they are on site. Ensure all vendor invoices are settled on time (coordinate with procurement, finance), Raise Purchase Requisitions whenever required and ensure the Purchase Orders are sent to the vendor on time Work with the travel desk to ensure speedy response to colleagues on closing the travel needs and all added services such as Insurance, meals etc. is taken care off. Ensure that latest colleague news and colleague engagement articles and company videos and news are put on cafeteria notice board and reception displays Keep track of validity of contract agreements with hotels, car and ensure the same is renewed on time. Support for Colleague Engagement activities Maintain the events calendar shared and assist in proactive planning well in advance. Assist in providing administrative and logistics support to execute events from start to finish according to requirements, and objectives. Coordinate all operations and ensure seamless coordination with various team on logistics for the event Assist in surveys for the event Ensure all arrangements are ready prior to the event and ready for execution Step up to resolve any problems that might occur Assist in managing after event activities and putting together recognition ceremony, downloading and managing event photographs and necessary communications Support in analyzing events success and prepare reports Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other requirements Qualification: Candidate should be a Graduate and must have experience in Administration, Hotel and Car Bookings. Experience in event coordination could be an added advantage. Female candidate preferred but not must. Knowledge of computers - MS Word, Excel and PowerPoint Good communication and written skills Be a good team player with the ability to seamlessly coordinate work with other function colleagues such as facilities, procurement, and safety