SmartPoint Technologies Pvt Ltd

Chennai, Tamil Nadu

We are looking for a pleasant Front Desk Executive to undertake all receptionist and clerical duties at the desk of our main entrance. She will be the face of the company for all new staff, visitors and will be responsible for the first impression we make.The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. She should be able to deal with complaints and give accurate information. A customer oriented approach is essential.The goal is to make guests/visitors feel comfortable and valued while on our premises.Basic Roles & Responsibilities:Serve staff and visitors by greeting, welcoming, directing and announcing them appropriatelyAnswer, screen & forward incoming phone calls while providing basic information when neededSend/Receive and sort daily mail/deliveries/couriersMaintain security by following procedures and controlling access monitor. This will involve making logbook entries or issuing visitor badgesPerform clerical receptionist duties such as filing, photocopying, scanning, emailing etc.Coordinating the interview process with Recruitment Team.Would be involved in Inventory ManagementAssisting the HR team in Joining and exit formalities.Manage stock of office suppliesBasic accounts voucher work, maintenance of statutory registers & basic office bookkeeping.Assist HR in joining or exit formalitiesBasic administrative duties like maintaining staff/contractors' attendance etcManaging the support staff like security, housekeeping, pantry people etc.Will need to travel for office related work when required.Update appointment calendars and schedule meetings/appointmentsHandling basic customer enquiriesRequirements:Ability to communicate with visitors, staff and vendors.Excellent communication skill in English and Hindi is must. Tamil will be an added advantage.Should have hands on experience in using MS ExcelObserve professional etiquette and appearance