Manarul Huda Trust

Manacaud, Thiruvananthapuram

1. Administrative ManagementOversee daily administrative operations and ensure efficient workflow.Develop and implement policies, procedures, and regulations in line with institutional and government guidelines.Maintain records of faculty, staff, and students.Ensure compliance with statutory and accreditation requirements.2. Human Resource ManagementAssist in staff recruitment, onboarding, and training processes.Handle employee records, attendance, and leave management.Address employee grievances and coordinate performance evaluations.3. Financial & Budget ManagementAssist in budget preparation, financial planning, and expense monitoring.Oversee payroll processing, procurement, and vendor management.Ensure proper allocation of funds for infrastructure, academic activities, and student welfare.4. Academic CoordinationSupport faculty and academic departments in scheduling classes, exams, and events.Maintain academic records, admissions data, and student documentation.Coordinate with examination committees and accreditation bodies.5. Student Affairs & WelfareManage student admissions, enrollment processes, and scholarships.Address student concerns related to administration, hostel, and campus facilities.Organize extracurricular activities and events for student engagement.6. Infrastructure & Facility ManagementOversee maintenance and development of college infrastructure, classrooms, and hostels.Ensure safety, security, and hygiene on the campus.Manage IT systems, library resources, and other facilities.7. Liaison & CommunicationAct as a bridge between management, faculty, staff, students, and external agencies.Represent the institution in meetings with government bodies, accreditation agencies, and industry partners.Handle correspondence, reports, and official communications.8. Compliance & Legal AffairsEnsure adherence to educational policies, labor laws, and institutional regulations.Handle legal documentation, contracts, and affiliations with regulatory bodies.Qualifications for a College Administrative Officer1. Educational QualificationsA Bachelors degree in Administration, Management, Education, or a related field (minimum requirement).A Masters degree in Business Administration (MBA), Education Management, Public Administration, or a relevant discipline is preferred.2. Work ExperienceMinimum 10-15 years of experience in administrative roles, preferably in an educational institution.Experience in managing operations, human resources, finance, or compliance in an academic setting is an advantage.3. Key Skills & CompetenciesStrong leadership and organizational skills to oversee multiple departments.Excellent communication and interpersonal abilities to interact with faculty, staff, students, and stakeholders.Knowledge of educational policies and regulatory compliance in higher education.Financial and budget management skills to oversee college expenditures.Proficiency in administrative software (ERP systems, Microsoft Office, etc.).Problem-solving and decision-making abilities to handle campus operations efficiently.