Key Responsibilities:
1. Manage office supplies: Keep track of inventory, order supplies as needed, and ensure that the office is well-stocked at all times.
2. Coordinate meetings and events: Schedule appointments, book meeting rooms, and assist in organizing events within the office.
3. Handle office communication: Answer phone calls, respond to emails, and redirect inquiries to the appropriate person or department.
4. Maintain office cleanliness: Ensure that the office space is clean and organized, including common areas and individual workstations.
5. Assist with administrative tasks: Support the team with tasks such as filing, data entry, and document preparation.
Required Skills and Expectations:
1. Excellent organizational skills: Ability to prioritize tasks, manage multiple responsibilities, and maintain a well-structured workspace.
2. Strong communication skills: Capable of effectively interacting with team members, clients, and external contacts in a professional manner.
3. Attention to detail: Must have a keen eye for accuracy and precision in tasks such as data entry, record-keeping, and order processing.
4. Proactive attitude: Willingness to take initiative, solve problems independently, and contribute to the efficiency of office operations.
5. Proficient in Microsoft Office: Familiarity with programs such as Word, Excel, and Outlook to manage documents, spreadsheets, and emails effectively.