Executive Assistant

LSC Infratech Ltd

2 - 8 Years
3 Openings
Not Disclosed
Face-to-Face interview
Rudrapur

Key Skills

Diploma in Office Management Executive Secretary

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Job Description

job title / designation executive secretary to cmd

desired qualification &work experience graduate with 4-10 years of relevant experience in secretarial work out of which at least 3 years as secretary to md /ceo / president of a mid- sized company.

age around 35-40 years

location of job rudrapur

objective of the position the position is responsible to provide secretarial support to cmd and help him in managing his engagement schedule & work plan, coordinating for his travel and looking after his visitors / business associates.

no. of vacancies 1

job description • work mainly as secretary to md but may also be required to assist other director for any secretarial work, occasionally.

• making arrangements for ensuring that md’s schedule including travel is managed efficiently without any delays or hitches.

• ensure md’s administrative requirements such as travel arrangements, tele-conferences, meetings and appointments are arranged efficiently

• handle all incoming & outgoing correspondence – emails, letters, faxes etc. and put them to the md for disposition. track & follow up on actions required where needed.

• draft emails, letters and faxes and prepare presentations for the md

• prepare & distribute weekly itinerary report of the md to all concerned

• filing of documents - electronic as well as paper in a way that makes for quick retrieval of necessary data.

• regular interaction with all unit & functional heads for receiving and communicating information as well as follow-ups on various issues

• acting as secretary for all meetings chaired by managing director and circulating and follow up the minutes of the meeting.

• maintain confidentiality of the data / information, as desired.

• carry out any other work as and when assigned by the appropriate authority

special abilities good computer literacy with expertise in ms office usage

good communication & inter-personal skills

ready for travel.