1. collection management
• ensure daily collection tracking and follow-up with clients.
• monitor and resolve payment bounce cases promptly.
• maintain record of pending pdcs (post dated cheques) and ensure timely deposit.
• review and authorize pdc entry records for accuracy and compliance.
• maintain a comprehensive report of outstanding payments and coordinate with sales for
timely recovery.
2. accounts management
• check and verify all receipt entries in the accounting system.
• handle tds reconciliation and follow-up for deduction and deposit.
• investigate and resolve shortages or payment discrepancies.
3. sales coordination
• review and verify offers/quotations and ordf (order forms) for credit approval.
• conduct kyc analysis of customers before extending credit.
• evaluate credit exposure and limit based on customer profile and payment history.
• manage refund of excess amounts to clients, ensuring approval and documentation.
• process c2 payments as per company guidelines.
4. payments & disbursements
• check and verify vendor payments before approval.
• review logistics payment details for accuracy.
• verify statutory payments such as pf, gst, tds, pt, and duty.
• review all expense vouchers and approvals before processing.
5. rtgs / cheque processing
• prepare and authorize rtgs and cheque payments for vendors and statutory bodies.
• ensure all supporting documents are attached with respective payment instruments.
• maintain records for online payments, cheques, and rtgs transactions for audit trail.
6. statutory & online payments
• handle tender emd & processing.
• process duty, stamp duty, and other government payments.
• ensure timely deposit of all statutory payments:
o provident fund (pf)
o goods & services tax (gst)
o tax deducted at source (tds)
o profession tax (pt)
key skills & competencies
• strong understanding of accounts receivable, collections, and credit control processes.
• proficiency in ms excel, erp systems, and payment reconciliation.
• good coordination skills with sales, logistics, and finance departments.
• eye for detail, accuracy, and compliance in financial documentation.
• strong communication and follow-up skills with vendors and customers.