- Manage and update database: The back office assistant will be responsible for maintaining and updating various databases with accurate and up-to-date information.
- Handle correspondence: This role will involve responding to emails, answering phone calls, and dealing with any other correspondence related to the back office operations.
- Assist with administrative tasks: The assistant will support the team by performing various administrative tasks such as filing, data entry, and organizing documents.
- Coordinate with other departments: The back office assistant will collaborate with different departments within the organization to ensure seamless communication and smooth workflow.
- Monitor inventory and supplies: Keeping track of office supplies and inventory levels will be a key responsibility to ensure that operations run smoothly.
Required skills and expectations:
- Strong organizational skills: The candidate should be able to multitask, prioritize work, and manage time efficiently.
- Attention to detail: Accuracy and precision in data entry and record-keeping are essential for this role.
- Good communication skills: Clear and effective communication, both written and verbal, is crucial for corresponding with team members and external contacts.
- Proficiency in MS Office: A working knowledge of Microsoft Office applications such as Word, Excel, and Outlook is required for this position.
- Ability to work independently: As the role is remote, the candidate should be self-motivated, disciplined, and able to work effectively without direct supervision.