Back Office Assistant

📄 back office assistant job description

this template is designed to be highly adaptable. please fill in the bracketed information to match your specific company needs (., industry, primary software).

summary

we are seeking a proactive and highly organized back office assistant to provide essential administrative and operational support, ensuring the smooth and efficient functioning of our daily business processes. the ideal candidate will be detail-oriented, proficient in office management software, and possess excellent communication skills.

🔑 key responsibilities

data management: accurately enter, update, and maintain records in our database, spreadsheets, and internal systems (., customer, inventory, or transaction data).

administrative support: manage and distribute incoming and outgoing correspondence (emails, letters, packages). schedule appointments, meetings, and manage office calendars.

documentation & filing: organize and maintain physical and electronic filing systems, ensuring all critical documents and records are easily retrievable and securely stored.

inventory & supplies: monitor and manage office supply inventory, placing orders as needed, and ensuring equipment maintenance (., printers, copiers).

report generation: compile data and prepare routine reports, presentations, and summaries for management.

process coordination: assist various departments (., sales, operations, finance) with specific tasks, such as processing invoices, verifying documentation, or coordinating logistics.

compliance: ensure that back office operations adhere to internal policies and relevant regulatory standards.

✨ qualifications and skills

required

education: high school diploma or equivalent; an associate's or bachelor's degree in business administration or a related field is a plus.

experience: [insert number] years of experience in an administrative, clerical, or back-office support role.

software proficiency: strong competence in microsoft office suite (word, excel, powerpoint, outlook) and comfortable learning new customer relationship management (crm) or enterprise resource planning (erp) systems.

organizational skills: exceptional attention to detail and proven ability to manage multiple tasks and deadlines simultaneously.

preferred

typing speed: proven data entry speed and accuracy (., [insert wpm or key strokes per hour]).

specific software: prior experience with [insert company-specific software, ., quickbooks, salesforce, sap].

communication: fluent in [insert second language, if necessary].

🌟 personal attributes

reliability: highly dependable and capable of completing tasks with minimal supervision.

teamwork: a cooperative attitude and the ability to work effectively as part of a team.

pro activity: a self-starter who looks for opportunities to improve processes and assist others.

• Experience

  1 - 2 Years

• No. of Openings

  2

• Education

  Graduate

• Role

  Back Office Assistant

• Industry Type

  Transportation / Logistic / Shipping / Marine / Courier / Freight / Cargo

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Ravi Chambers Basement, Below Laminate Gallery, Office No 8, Canada Corner