We are seeking a highly organized, proactive, and detail-oriented Administrative Executive to join our aviation operations team. The selected candidate will be responsible for managing day-to-day administrative functions, coordinating with airport departments, maintaining operational records, and providing administrative support to ensure efficient airport operations.The ideal candidate should possess excellent communication skills, strong organizational abilities, proficiency in office management, and the ability to work effectively in a fast-paced aviation environment while maintaining high standards of professionalism, confidentiality, and regulatory compliance.1. Job DetailsParticularsDescriptionJob TitleAdministrative ExecutiveIndustryAviation / Airlines / Airport OperationsDepartmentAdministration & OperationsEmployment TypeFull-TimeJob LocationAirport Locations Across IndiaExperienceFreshers / 0-3 YearsQualificationGraduate in Any DisciplineWorking ScheduleRotational Shifts, as RequiredReporting ToAdministration Manager / Airport Operations ManagerSalaryAs per Company Standards2. Key Roles and ResponsibilitiesA. General Administration & Office ManagementOversee daily administrative activities and ensure the smooth functioning of airport administrative offices.Manage official correspondence, emails, telephone communications, and internal documentation.Maintain systematic filing systems for administrative, operational, and employee-related records.Prepare and maintain daily, weekly, and monthly administrative reports.Coordinate office meetings, management appointments, and departmental schedules.Monitor office supplies, equipment, stationery, and other administrative resources.Implement administrative procedures to improve operational efficiency and productivity.B. Airport Operations CoordinationProvide administrative assistance to airport operations, ground handling, customer service, and other relevant departments.Coordinate with airline representatives, airport authorities, vendors, and internal stakeholders as authorized.Facilitate communication between airport management and operational teams.Support the preparation of operational schedules, staff deployment records, and departmental reports.Assist in resolving administrative issues that may affect airport operations.Ensure timely communication of operational updates, management instructions, and departmental requirements.C. Human Resources & Employee AdministrationMaintain employee attendance records, leave registers, duty rosters, and personnel documentation.Assist the HR department with employee onboarding, induction, and administrative formalities.Coordinate staff training schedules, orientation programs, and departmental meetings.Maintain accurate employee databases and confidential personnel records.Support the processing of employee identification cards, airport entry passes, and other access documentation through authorized procedures.Assist with payroll-related documentation, attendance verification, and employee administrative queries.D. Documentation & Regulatory ComplianceMaintain accurate administrative records in accordance with company policies and applicable aviation regulations.Support documentation requirements for internal audits, inspections, and regulatory reviews.Coordinate with authorized personnel regarding airport security passes, access permissions, and employee verification.Ensure compliance with applicable airport security, workplace safety, and organizational procedures.Maintain confidentiality when handling sensitive operational, employee, and company information.Assist management in implementing administrative policies and standard operating procedures.E. Vendor & Facility ManagementCoordinate with housekeeping, maintenance, transportation, and other service providers.Monitor office maintenance requirements and report facility-related issues.Maintain vendor records, purchase requests, invoices, and administrative expenditure reports.Assist in inventory management, procurement coordination, and asset tracking.Follow up with vendors to ensure timely delivery of approved goods and services.F. Management Information & ReportingPrepare management reports, presentations, spreadsheets, and official correspondence.Maintain accurate records of administrative expenses, inventory, and departmental activities.Monitor pending administrative tasks and ensure timely completion.Provide management with regular updates on administrative activities and operational support requirements.Identify opportunities to improve administrative processes and reduce unnecessary expenditure.3. Educational QualificationsMinimum Qualification: Bachelor's degree in any discipline from a recognized university.Preferred qualifications include a BBA, B.Com, BA, B.Sc., or a diploma in Aviation Management, Business Administration, Office Administration, or a related field.Candidates with additional certifications in computer applications, office management, or aviation operations may receive preference.4. Required Skills & CompetenciesTechnical SkillsProficiency in MS Office, particularly Excel, Word, PowerPoint, and Outlook.Strong documentation, data entry, and report preparation skills.Knowledge of office administration and record management.Basic understanding of airport operations and aviation terminology.Familiarity with HR administration, inventory management, and office coordination.Professional & Interpersonal SkillsExcellent verbal and written communication skills.Strong organizational and multitasking abilities.Effective time management and attention to detail.Professional conduct and interpersonal communication.Problem-solving and decision-making abilities within assigned responsibilities.Ability to work independently and collaboratively.Adaptability to changing operational priorities and rotational shifts.5. Experience RequirementsFreshers: Candidates with strong communication skills, computer proficiency, and an interest in the aviation industry are encouraged to apply.Experienced Candidates: Applicants with 1-3 years of relevant experience in administration, airport operations, airline offices, facility management, or corporate administration will be preferred.Previous experience in the aviation industry is an added advantage but is not mandatory for entry-level positions.6. Key Performance Indicators (KPIs)Performance will be assessed against the following criteria:Accuracy and timely completion of administrative documentation.Efficiency in departmental coordination and communication.Timely preparation and submission of management reports.Compliance with company policies and applicable airport procedures.Effective management of administrative resources and office inventory.Responsiveness to management and employee support requirements.7. Working ConditionsThe position may require working at airport administrative offices, airline offices, cargo facilities, or other designated aviation establishments. Depending on operational requirements, candidates should be prepared to work rotational shifts, weekends, and public holidays.Employment may be subject to applicable background verification, airport access authorization, and other requirements relevant to the position.Salary Range (India)Fresher: 20,000 - 28,000 per monthExperienced: 30,000 - 1,00,000 per monthSalary depends on airport, airline, location, and experience level.
Fresher
11.0 Lac/Yr
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