- Answering phone calls and transferring them to the appropriate staff members:
The office trainee will be responsible for receiving and directing incoming calls to the relevant employees, ensuring smooth communication within the office.
- Managing general office tasks such as filing, photocopying, and data entry:
The trainee will assist in maintaining a well-organized office environment by handling various administrative tasks efficiently.
- Assisting in scheduling appointments and coordinating meetings:
The candidate will support the office staff by scheduling appointments, arranging meetings, and ensuring that the office calendar is effectively managed.
- Providing support in handling office correspondence and emails:
The trainee will assist in drafting, editing, and sending emails, as well as maintaining records of incoming and outgoing correspondence.
- Following instructions and completing tasks assigned by the supervisor:
The candidate is expected to follow instructions carefully, complete tasks promptly, and seek clarification when needed.
Required Skills and Expectations:
- Excellent communication skills
- Basic computer knowledge
- Ability to multitask and prioritize tasks
- Willingness to learn and adapt to new tasks
- Punctuality and reliability
- Attention to detail