Executive Assistant (Female Candidates Preferred)

The HADRS Recruitment Services LLP

job title: executive assistant

location: ahmedabad

experience: 2-3+ years

key responsibilities:

core administrative tasks:

# calendar management: schedule meetings, appointments, and travel arrangements, coordinating with multiple parties to manage the executive's time effectively.

# communication: answer phone calls, screen visitors, manage email correspondence, and relay messages promptly and professionally.

# meeting coordination: prepare meeting agendas, gather materials, take minutes, and ensure smooth meeting flow.

# document preparation: draft reports, presentations, and other documents, ensuring accuracy and professional presentation.

# record keeping: maintain accurate records, file documents, and organize information efficiently.

# travel arrangements: plan and book travel, including flights, accommodations, and transportation.

office management:

# office organization: maintain a clean and organized workspace, manage supplies, and ensure smooth office operations.

# event coordination: assist with the planning and execution of corporate events, conferences, and meetings.

# research and information gathering: conduct research, compile information, and prepare summaries for the executive.

# project coordination: assist with project management, including task delegation, tracking progress, and ensuring deadlines are met.

qualifications:

% proven experience as an executive assistant or in a similar administrative role.

% excellent organizational and time-management skills.

% strong written and verbal communication skills.

% proficiency in microsoft office suite (word, excel, powerpoint, outlook).

% ability to handle sensitive information with discretion.

% strong problem-solving skills and attention to detail.

• Experience

  1 - 5 Years

• No. of Openings

  1

• Education

  B.B.A, M.B.A/PGDM

• Role

  Executive Assistant

• Industry Type

  Pharma / BioTech / Clinical Research

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Near Bodakdev, Ahmedabad