Executive Assistant (Female Only)

Caliber Hunt

reporting to: director/s department: mdo / executive office / strategy & operations

experience �� min 5 -6 years

ctc: �� 5 to 6 lac . (bit open for right candidate)

qualification �� graduate / masters in business administration, management, finance, or related field. mba is a plus.

job summary

we are seeking a highly organized, proactive, and resourceful executive assistant (ea) with strong business acumen to support senior leadership in a fast-paced architecture and interior design firm. this role is ideal for someone who can seamlessly manage executive schedules while contributing to business strategy, project coordination and data-driven decision-making. the ideal candidate will act as a strategic partner, ensuring the executive��s time is optimized and business priorities are advanced.

key responsibilities administrative & executive support

�� manage complex calendars, travel arrangements, meeting coordination, and communications.

�� prepare presentations, reports, meeting agendas and minutes.

�� act as the point of contact between the executive and internal/external stakeholders, coordinate internal and external meetings, reviews and client site visits. strategic & business support

�� analyse business data and assist in preparing dashboards, financial summaries, client profitability analyses and performance reports.

�� coordinate strategic initiatives, track progress on key projects and provide insights.

�� participate in business reviews, planning meetings and contribute to discussions with a strategic lens.

�� support fee proposals, project budgeting, resource planning and resource utilisation in collaboration with project managers.

�� conduct market research, competitor analysis and benchmarking to inform business decisions. project management

�� assist in planning, executing and monitoring business and operational projects.

�� follow up on action items with relevant teams, ensuring deadlines and deliverables are met.

�� track progress of key design projects and deliverables across teams.

�� follow up on timelines, action items and dependencies across architectural, design, and vendor teams.

�� liaise with consultants, contractors and client representatives for project coordination. communication & stakeholder management

�� draft high-quality communication including emails, briefs, reports, business correspondence, meeting summaries, and proposals and internal memos.

�� maintain strong relationships with key stakeholders, clients, and partners.

�� act as a communication bridge between leadership, clients, and internal teams. confidentiality & judgment

�� handle sensitive information with the utmost confidentiality and discretion.

�� make informed decisions and prioritize tasks in alignment with business goals. preferred traits

�� strategic thinker with a hands-on approach.

�� highly organized, detail-oriented, and tech-savvy.

�� high degree of professionalism and emotional intelligence.

�� proactive problem solver with a business-first mindset.

�� ability to handle ambiguity and bring structure to evolving creative processes.

�� you think like a businessperson but speak the language of design.

�� you bring clarity, calm and coordination wherever you go. career growth & opportunities

�� opportunity to work directly with the leadership team on firm-wide strategy and projects.

�� exposure to design thinking and client management.

�� fast-track growth into operations lead roles.

• Experience

  2 - 6 Years

• No. of Openings

  2

• Education

  Any Bachelor Degree

• Role

  Executive Assistant

• Industry Type

  Architecture / Interior Designing

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Bandra BKC