• report to the chairman and often liaise with board members.
• prepare agendas and papers for board meetings, committees, and annual general meetings (agms) and follow up on action points.
• convene and service agms, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• provide legal, financial, and/or strategic advice during and outside of meetings.
• ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• maintain statutory books, including registers of members, directors, and secretaries.
• handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• liaise with external regulators and advisers such as lawyers and auditors.
• implement processes or systems to ensure good management of the organization.
• develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• pay dividends to shareholders and manage share option schemes opted by various shareholders.
• take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
• manage contractual agreements with suppliers and customers.
• manage the office space and deal with personnel administration and company/staff insurance policies.
• drive pr activities related to aspects of financial management.
• knowledge of listed company is mandatory.
requirements
• although this area of work is open to all graduates, candidates with a bachelor’s degree in accountancy and finance, business and management, and the law would be preferred
• good verbal and written communication skills.
• commercial awareness.
• interpersonal skills and the ability to work with people at all levels.
• influencing skills.
• excellent organization and time management.
• discretion when handling confidential info