Secretary Jobs in Canada

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We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.ResponsibilitiesPlan and coordinate administrative procedures and systems and devise ways to streamline processesRecruit and train personnel and allocate responsibilities and office spaceAssess staff performance and provide coaching and guidance to ensure maximum efficiencyEnsure the smooth and adequate flow of information within the company to facilitate other business operationsManage schedules and deadlinesMonitor inventory of office supplies and the purchasing of new material with attention to budgetary constraintsMonitor costs and expenses to assist in budget preparationOversee facilities services, maintenance activities and trades persons (e.g electricians)Organize and supervise other office activities (recycling, renovations, event planning etc.)Ensure operations adhere to policies and regulationsKeep abreast with all organizational changes and business developmentsRequirements and skillsProven experience as administration managerIn-depth understanding of office management procedures and departmental and legal policiesFamiliarity with financial and facilities management principlesProficient in MS OfficeAn analytical mind with problem-solving skillsExcellent organizational and multitasking abilitiesA team player with leadership skillsBSc/BA in business administration or relative field

Job Briefwe are Looking for a Competent Executive Secretary to Support High-ranking Officials in Our Company. You Will Be the One to Organize and Maintain the Executives Schedule and Assist Them By Performing a Variety of Administrative Tasks.executive Secretaries Must Be Quick Professionals with Great Time-management and Multitasking Abilities. It is with Their Diligence and Competence in Their Work that Executives Can Focus On Their Managerial Responsibilities Without Worrying for other Tasks.the Goal is to Contribute to the Efficiency of the Overall Business By Ensuring all Assigned Administrative Duties are Carried On Timely and Efficiently.esponsibilitiesMaintain Executives Agenda and Assist in Planning Appointments, Board Meetings, Conferences Etc.Attend Meetings and Keep MinutesReceive and Screen Phone Calls and Redirect Them When AppropriateHandle and Prioritize all Outgoing or Incoming Correspondence (e-mail, Letters, Packages Etc.)Make Travel Arrangements for ExecutivesHandle Confidential Documents Ensuring They Remain SecurePrepare Invoices or Financial Statements and Provide Assistance in BookkeepingMonitor Office Supplies and Negotiate Terms with Suppliers to Ensure the Most Cost-effective OrdersMaintain Electronic and Paper Records Ensuring Information is Organized and Easily AccessibleConduct Research and Prepare Presentations or Reports as Assigned.requirementsProven Experience as Executive Secretary or Similar Administrative RoleProficient in Ms Office and back-office Software (e.g. Erp)in Depth Knowledge of Office Management and Basic Accounting Procedures as Well as Technical Vocabulary of Relevant IndustryFamiliarity with Basic Research Methods and Reporting TechniquesExcellent Organizational and Time-management SkillsOutstanding Communication and Negotiation AbilitiesIntegrity and Confidentiality.

Position Title: Secretary to Hotel General Manager Executive SecretaryReports To: General ManagerPosition Summary:The candidate will be required to assist the Hotel's General Manager in day to day work including communication with clients and suppliers, maintaining rates and contracts, keeping data and records.Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine email and letters.Executive Secretary Duties and Responsibilities:To abide by the mission statement of the hotel, the department and the respective section.Handling all secretarial work for the office of General Manager.Promptly replying to all correspondence without constant supervision.Coordination with all HODs for various meetings.Coordination/follow-ups with departments on daily complaints, night reports, requisitions, cheques etc.Coordination with HODs for the monthly report.Responsible for taking minutes of the meeting.Responsible to collate information and provide to the General Manager as and when requested.To co-ordinate with all the departments for the smooth functioning of the organisation.Locate and attach appropriate files to incoming correspondence requiring replies.Take and distribute meeting minutes to appropriate individuals.Handle and distribute incoming and outgoing mail.Handle incoming parcels and other material.Create and maintain computer and paper-based filing and organisation systems for records, reports, documents, etc.Transmit information or documents using a computer, mail, or facsimile machine.Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries.