Administration Officer Jobs in United States

Dear, Sir/Ma,We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.What does a Receptionist do?As a Receptionist, you will be the first point of contact for our company. Our Receptionists duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, Ultimately, a Receptionists duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.ResponsibilitiesGreet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep inventory of stockUpdate calendars and schedule meetingsArrange travel and accommodations, and prepare vouchersKeep updated records of office expenses and costsSend your CV resumes to career@tomshankhotel.com.auRegards,Job Abroad.

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We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.ResponsibilitiesPlan and coordinate administrative procedures and systems and devise ways to streamline processesRecruit and train personnel and allocate responsibilities and office spaceAssess staff performance and provide coaching and guidance to ensure maximum efficiencyEnsure the smooth and adequate flow of information within the company to facilitate other business operationsManage schedules and deadlinesMonitor inventory of office supplies and the purchasing of new material with attention to budgetary constraintsMonitor costs and expenses to assist in budget preparationOversee facilities services, maintenance activities and trades persons (e.g electricians)Organize and supervise other office activities (recycling, renovations, event planning etc.)Ensure operations adhere to policies and regulationsKeep abreast with all organizational changes and business developmentsRequirements and skillsProven experience as administration managerIn-depth understanding of office management procedures and departmental and legal policiesFamiliarity with financial and facilities management principlesProficient in MS OfficeAn analytical mind with problem-solving skillsExcellent organizational and multitasking abilitiesA team player with leadership skillsBSc/BA in business administration or relative field

Administrative Manager Responsibilities:Supervising Day-to-day Operations of the Administrative Department and Staff Members.Hiring, Training, and Evaluating Employees, Taking Corrective Action When Necessary.Developing, Reviewing, and Improving Administrative Systems, Policies, and Procedures.Ensuring Office is Stocked with Necessary Supplies and all Equipment is Working and Properly Maintained.Working with Accounting and Management Team to Set Budgets, Monitor Spending, and Processing Payroll and other Expenses.Planning, Scheduling, and Promoting Office Events, Including Meetings, Conferences, Interviews, Orientations, and Training Sessions.Collecting, Organizing, and Storing Information Using Computers and Filing Systems.Overseeing Special Projects and Tracking Progress Towards Company Goals.Building New and Expanding Existing Skills By Engaging in Educational Opportunities.administrative Manager Requirements:Bachelors Degree in Business Administration, Management, or Related Field.Experience in Related Field, such as Management or Financial Reporting, Preferred.Exceptional Leadership and Time, Task, and Resource Management Skills.Strong Problem Solving, Critical Thinking, Coaching, Interpersonal, and Verbal and Written Communication Skills.Proficiency with Computers, Especially Ms Office.Ability to Plan for and Keep Track of Multiple Projects and Deadlines.Familiarity with Budget Planning and Enforcement, Human Resources, and Customer Service Procedures.Willingness to Continue Building Skills Through Education Opportunities.

We are looking for a Front office manager to manage our reception area. You will act as the face of our company and ensure visitors receive a heartwarming welcome. You will also coordinate all front desk activities, including calls, reservations and guests services.As a Front office manager, you should combine a pleasant personality with a dynamic professional attitude to supervise and lead our team. Our ideal candidate can deal efficiently with complaints and has a solid customer service approach.Ultimately, you should be able to ensure our front desk provides professional and friendly service to our customers.ResponsibilitiesEnsure front desk is tidy and has all necessary stationery and material (e.g. pens, forms and informative leaflets)Train, supervise and support office staff, including receptionists, security guards and call center agentsSchedule shiftsEnsure timely and accurate customer serviceHandle complaints and specific customers requestsTroubleshoot emergenciesMonitor stock and order office suppliesEnsure proper mail distributionPrepare and monitor office budgetKeep updated records of office expenses and costsEnsure companys policies and security requirements are metRequirementsProven work experience as a Front desk manager or Reception managerHands on experience with office machines (e.g. fax machines and printers)Thorough knowledge of customer service, office management and basic bookkeeping proceduresProficiency in English (oral and written)Solid knowledge of MS Office, particularly Excel and WordExcellent communication and people skillsGood organizational and multitasking abilitiesProblem-solving skillsHigh School diploma; additional certification is a plus.