Looking For Executive Assistant

Impact HR & KM Solutions

key responsibilities

1. calendar and time management

complex calendar coordination: manage and organize a demanding executive calendar, including scheduling, prioritizing, and resolving conflicts for meetings, appointments, and events across multiple time zones.

time optimization: anticipate needs and schedule preparation and follow-up time to ensure the executive is well-prepared for all engagements.

gatekeeping: strategically manage the executive's time by screening and filtering meeting requests, phone calls, and visitors to protect their focus on high-priority, strategic tasks.

2. communication and liaison

primary point of contact: serve as the first point of contact and liaison for internal staff, external clients, board members, and other partners.

correspondence management: manage the executive's inbox, drafting, editing, and formatting professional correspondence, memos, emails, and reports on the executive's behalf.

confidentiality: handle all sensitive and confidential information with the utmost discretion and professionalism.

3. travel and expense coordination

travel arrangements: plan, book, and manage comprehensive travel logistics (flights, accommodations, ground transportation, visas) and prepare detailed itineraries.

expense reporting: accurately track, prepare, and submit detailed expense reports and reimbursements, ensuring compliance with company policy.

4. meeting and event support

meeting logistics: coordinate all logistics for internal and external meetings, including booking rooms, arranging for necessary technology, and organizing catering.

document preparation: prepare and compile meeting materials such as agendas, briefing packs, presentations (powerpoint/keynote), and reports.

note-taking & follow-up: attend meetings to accurately record minutes, track action items, and ensure timely follow-up on deliverables.

event planning: coordinate and manage corporate events, team off-sites, and client entertainment.

5. administration and project support

document management: draft, proofread, and format documents, proposals, and presentations. implement and maintain efficient filing systems (both digital and paper).

special projects: support the executive with special projects, research, and cross-departmental initiatives, often working independently to deliver solutions.

office operations: oversee general office administrative duties such as ordering supplies, managing vendor relationships, and ensuring smooth office operations.

• Experience

  2 - 3 Years

• No. of Openings

  1

• Education

  B.A, B.B.A, B.Com, BDS

• Role

  Executive Assistant

• Industry Type

  IT-Hardware & Networking / IT-Software / Software Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Impact HR and KM Solutions Near Canada Corner Signal Ravi Chambers Basements Below Laminate Gallery