Executive Assistant (Female)

BigCorp

key responsibilities:

complete task tracking ownership: maintain and update a shared google sheet daily for tasks, ensuring nothing is missed.

noforgetting of tasks assigned: even if assigned via whatsapp, verbal instructions, or task sheets follow-ups and closures are your responsibility.

protectthe mdstime:

o meetings must be ready to start on time (participants, presentations, screen connections).

o anticipate logistical needs and prep the meeting rooms, teams, materials in advance.

manage calendar: daily scheduling, travel planning (domestic and international), time blocking to ensure mds day is smooth.

coordinate and monitor all dealership team tasks: ensure continuous execution and follow-up across departments.

prepare and maintain moms (minutes of meetings) with clear actionables and deadlines.

handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly.

communication management: draft letters, mis reports, and official communication with highest standards.

travel management: flights, visas, hotels, cabs both for md/ his family and any team as needed.

confidentiality: handle business and personal information with absolute discretion.

follow-upskills at a world-class level no task should ever be forgotten.

excellent english, hindi, and marathi understanding to communicate effectively across teams, vendors, staff.

highlyorganized expert at handling multiple priorities without confusion.

technologically comfortable google sheets, ms office (excel, word, ppt), whatsapp, gmail, calendar.

professional appearance and demeanor neat, composed, polite yet firm.

longevity looking for a stable candidate willing to commit long-term (minimum 3+ years).

thick-skinned professionalism must handle direct feedback without ego; the focus is always on getting the work done.

meeting preparedness before md enters any meeting, everything should be ready (attendees, documents, screens, connections)

• Experience

  3 Years

• No. of Openings

  1

• Education

  Any Bachelor Degree, Post Graduate Diploma

• Role

  Executive Assistant

• Industry Type

  Automobile / Auto Ancillaries

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Baner/Bhandarkar Road/Camp,Pune