Executive Assistant - Functional Heads

Azim Premji Foundation

the incumbent would report to functional heads at the foundation. the role involves providing administrative support to the managers on a day-to-day basis by handling information and task requests and performing secretarial functions.

role title: secretary to function heads

job responsibilities

• manage calendars by efficiently planning meetings with proper coordination with others involved. build a rhythm of meetings and keep track of the pending/incomplete meetings

• manage the travel logistics of the function heads in india and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel

• expense management – whole cycle of raising expenses, ensuring timely reimbursements, and recording of the same for future reference.

• provide day to day secretarial support by organizing and managing administrative and logistical arrangements.

• keep constant track of pending tasks/ action items with reminders for follow-ups.

• review and prioritize incoming phone calls, correspondences, mails and other communication

• independently manage their offices in times of absence and keep them updated

• provide a courteous and efficient interface to callers and visitors

• prepare written /electronic correspondence & logs and maintain a filing system

• planning and coordination of conferences/ external events.

• handle confidential correspondence

• maintain partner organization and employee databases for mailing & communication purposes.

• perform other general clerical duties as required from time-to-time.

qualification and experience

• bachelor's degree is must.

• minimum 3-5 years experience in a similar role.

skills and attributes

• effective oral and written communication skills including active listening and accurate reading comprehension.

• excellent computer skills and familiarity with microsoft office

• excellent interpersonal skills and ability to work with people

• pleasant and calm exter

• Experience

  4 - 10 Years

• No. of Openings

  1

• Education

  Any Bachelor Degree

• Role

  Travel Management

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office