Azim Premji Foundation

Bangalore, Karnataka

The incumbent would report to Functional heads at the Foundation. The role involves providing administrative support to the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.Role Title: Secretary to Function HeadsJob Responsibilities Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings Manage the travel logistics of the Function Heads in India and if required, abroad planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel Expense management whole cycle of raising expenses, ensuring timely reimbursements, and recording of the same for future reference. Provide day to day secretarial support by organizing and managing administrative and logistical arrangements. Keep constant track of pending tasks/ action items with reminders for follow-ups. Review and prioritize incoming phone calls, correspondences, mails and other communication Independently manage their offices in times of absence and keep them updated Provide a courteous and efficient interface to callers and visitors Prepare written /electronic correspondence & logs and maintain a filing system Planning and coordination of conferences/ external events. Handle confidential correspondence Maintain partner organization and employee databases for mailing & communication purposes. Perform other general clerical duties as required from time-to-time.Qualification and Experience Bachelor's Degree is must. Minimum 3-5 years experience in a similar role.Skills and Attributes Effective oral and written communication skills including active listening and accurate reading comprehension. Excellent computer skills and familiarity with Microsoft office Excellent interpersonal skills and ability to work with people Pleasant and calm exter