Admin Professional Assistant (Female Only)

Impact HR & KM Solutions

Job Summary:

The Administrative Professional Assistant will play a crucial role in managing administrative tasks, coordinating schedules, handling communications, and supporting various departments to ensure seamless daily operations. This position requires strong multitasking abilities, excellent communication skills, discretion, and a commitment to maintaining a professional and productive office environment.

Responsibilities:

Executive & Team Support: Provide high-level administrative support to [mention who they will support, ., senior management, department heads, entire office team] by managing calendars, scheduling appointments, and organizing meetings.

Communication Management: Handle incoming and outgoing communications, including screening phone calls, managing emails, drafting professional correspondence, and preparing presentations and reports.

Office Operations: Oversee general office administrative functions, including managing office supplies inventory, coordinating with vendors (., for maintenance, cleaning, IT support), and ensuring the office space is tidy and functional.

Document Management: Organize, maintain, and retrieve physical and electronic filing systems, ensuring confidentiality and easy accessibility of important documents.

Data Entry & Record Keeping: Accurately enter and update data in various systems, maintain databases, and prepare spreadsheets for tracking purposes.

Travel & Event Coordination: Assist with making travel arrangements, booking accommodations, and organizing company events, meetings, or conferences as needed.

Expense Reporting: Prepare and process expense reports for executives or team members, ensuring compliance with company policies.

Problem Solving: Proactively identify and resolve administrative issues, ensuring smooth workflow and efficient problem resolution.

Reception Duties (as backup): Provide backup support for reception duties, including greeting visitors and directing inquiries, when necessary.

Special Projects: Assist with various special projects and initiatives as assigned, demonstrating flexibility and adaptability.

Local Coordination: Handle local logistical tasks or coordination unique to the Satara region as required.

• Experience

  0 - 1 Years

• No. of Openings

  1

• Education

  Any Bachelor Degree

• Role

  Professional Assistant

• Industry Type

  Engineering / Cement / Metals

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Impact HR Services Ravi Chambers Basement, Below Laminate Gallery, Office No 8, Canada Corner