- **manage office correspondence:** the office secretary will be responsible for handling incoming and outgoing emails, letters, and phone calls to ensure effective communication within the office.
- **assist in project monitoring:** the secretary will work closely with project managers to track progress, update reports, and ensure timely completion of tasks.
- **perform basic computer tasks:** this includes data entry, using microsoft office applications, and managing files and documents on the computer.
- **handle general office work:** this may include organizing files, scheduling appointments, managing office supplies, and providing administrative support to staff members.
- **maintain good communication:** the secretary will need to interact with clients, vendors, and other staff members professionally, both in person and over the phone.
skills and expectations:
- must have excellent customer relationship skills to provide a positive experience for clients and visitors.
- should have a basic understanding of project monitoring to assist in tracking progress and ensuring deadlines are met.
- proficiency in using computers and office software is necessary to perform daily tasks efficiently.
- strong communication skills, both verbal and written, are essential for interacting with clients and coworkers effectively.
- attention to detail and organizational skills are crucial for managing office correspondence and performing administrative duties accurately.