Accounting & Financial Management:
Bookkeeping & Record Keeping:
Maintain accurate and up-to-date financial records, including ledgers, journals, and subsidiary books, ensuring all transactions are recorded correctly and promptly.
Organize and maintain proper financial documentation, both physical and digital, for easy retrieval and audit purposes.
Accounts Payable (AP):
Process vendor invoices, verifying proper approvals and accurate coding to relevant accounts.
Prepare and process vendor payments, ensuring timely disbursement and reconciling vendor statements.
Accounts Receivable (AR):
Generate and issue invoices to clients for services rendered or goods sold.
Monitor outstanding receivables, follow up with clients for timely collections, and process customer payments accurately.
Bank & Cash Management:
Perform daily/weekly/monthly bank reconciliations, ensuring accuracy between bank statements and internal records.
Manage petty cash, handle cash transactions, and ensure proper reconciliation.
Statutory Compliance:
Assist with the preparation and filing of various tax returns, including GST (Goods and Services Tax), TDS (Tax Deducted at Source), and Income Tax, ensuring adherence to Indian tax laws and deadlines.
Help prepare documentation for audits (internal and external) and liaise with auditors as required.
Financial Reporting Assistance:
Support the preparation of basic financial statements, such as Profit & Loss statements and Balance Sheets, under the guidance of senior management or consultants.
Assist during month-end and year-end closing processes.
II. Administrative & Office Management:
Office Operations:
Manage general office administration, ensuring a smooth workflow and an organized work environment.
Oversee office supplies inventory, placing orders and ensuring availability.
Handle incoming and outgoing mail, couriers, and general correspondence.
Reception & Communication:
Greet visitors, answer and direct phone calls, and manage general email inquiries professionally.
Provide administrative support to management and other departments as needed.
HR Support (Basic):
Maintain employee records (attendance, leaves, basic personal information).
Assist with basic payroll data collection (., attendance data for processing).
Support onboarding of new employees by preparing necessary paperwork and setting up workspaces.
Vendor Management:
Liaise with various service providers (., internet, utilities, cleaning services) to ensure smooth operations.
Document Management:
Maintain an organized filing system for all administrative documents, contracts, and records.