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  • Applicants Less than 5 Applicants
  • 2017-08-01

Job Description

- Maintaining a diary for the efficient time planning for meeting room, training room and cafeteria arrangement for the entire department when and where required.

- Responsible for keep the office environment clean or hygienic.

- Preparing travel and Hotel arrangements/Tour Expense reports for senior authorities.

- Having track over airport transfer duties for our vip employees

- Keeping record of all the expenses over transport, house-keeping, stationary, security, and etc.

- Responsible for arranging the necessary sitting arrangement, transport arrangement, food arrangement for new joinee.

- Responsible for arrangements related to Interoffice Annual Meet.

- Payment and reconciliation of the Department's travel accounts. Provided payment information to cost center managers and dealt with all queries. Determined when authority may be given to book hotels which are above the subsistence limits.

- Well track over events & occasions like exhibitions, functions arrangement as organized by the company.

- Preparing acknowledgements against vendor payment and providing supporting details while making cross check of invoice submitted by vendors.

- Preparing all the details of accidental or medical related expenses.

- Keeping record of ongoing & forthcoming Exhibitions as suggested by manager.

- Responsible for excellent filing system for Confidential as well as other ordinary official files.

- Responding to Emails / Fax Messages / Incoming Callls / Conferencing & distribution of departmental mails.

Managing administrative budget to ensure effective delivery of services including Housekeeping, Hygiene Management, Security, Cafeteria, Transport, Office Equipment etc. to enable smooth day to day operations.

Purchase Orders, Processing of Vendor Invoices, Generate Planned Preventive Maintenance Work Orders, General Work Orders. Monitor & Coordinate timely completion of Self Service

Vendor Management/interaction

- Completion and control of all stationary requisitions dispatch

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