Number of Vacancy
About Lovedale Foundation
To provide full secretarial support to the Managing/Divisional Director and provide in overall operation of the organization and its associate work.
Plan and organize MD s work schedule to maximize their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to.
Ensuring regular communication between yourself and the MD so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings.
Screening emails, replying as requested, Ensure that the production of typing, including Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures.
- Preparation of Power point presentations
- Drafting mails, official letters
- Reviewing and reporting
- Ensuring accuracy.
- Arrange meetings and seminars, ensuring as appropriate that
participants have all relevant papers in advance and ensuring specifically that the Managing/Regional Director is well prepared for meetings.
- Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format
- Ensure smooth running of Local Company Office administration and servicing Divisional and Group requests as necessary.
- Organize Social Functions with team members.
- Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing/Divisional Director.
Key Skills : MS Access, VBA, SQL Developer, Reporting
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