Management Executive jobs in Ahmedabad - Mokshamaa

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  • Job View 6 Views
  • Applicants Less than 5 Applicants
  • 2019-04-05

Job Description

Managing MDs Calendar & sending reminders accordingly

Taking notes /dictations and preparing correspondence on behalf of the MD / BOM

Producing documents, briefing papers, reports and presentations

Managing and reviewing filing and office systems

Typing documents for MD / BOM

Organizing meetings and ensuring the MD is briefed for meetings

Arranging payments for Bills, credit card and processing reimbursements for MD/BOM

Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or

dictation at meetings or to provide general assistance during presentations

Co-ordination with the designer and the management regarding entire rebranding of company

comprising of print ad materials, E-mailer ads, Presentations, News Write-ups, Website, Brochure,

Exhibition / conference arrangements, etc.

Co-coordinating with international offices for any ad requirements they have

Co-ordination with national and international vendors for printing, publications etc.

Collation, segregation and circulation of designing data for the designer, vendors and employees.

Industry

Real Estate/Property/Construction

Functional Area

HR / Recruitment / Administration / IR

Number of Vacancy

2

Education

Other Bachelor Degree


About Mokshamaa

We are looking for a responsible Executive Assistant to support our CEO in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.
The Executive Assistants main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. An ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of CEO & Team Leads and perform administrative tasks to ensure our company's workflow runs smoothly.
Responsibilities
Coordinate daily calendars and contact book of CEO & Leadership team
Plan appointments and events
Act as the point of contact between executives and employees/clients
Schedule phone & F2F interviews, meetings for CEO & Leadership team
Create regular reports and update internal databases
Make travel arrangements including but not limited to applying for visas, flight, train and hotel bookings, passport applications
Manage phone calls and emails
Respond promptly to CEOs queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Responsible for housekeeping staff, office cleanliness, pantry snacks and inventory
Expenses and reimbursements of CEO and team leadership
Attendance and leave requests for employees
Metrics targets for each team and regular reports to be reviewed before it goes to CEO for a meeting
Suggest more efficient ways to run the office and troubleshoot malfunctions
Review and recommend changes to our company policies

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