Job Responsibility
- Maintain diary, arrange meetings and appointments with timely reminders
- Make travel arrangements
- Take dictation and minutes of the meeting to be circulated amongst the participants, followed by tracking of the discussed assigned responsibilities.
- Coordinate activities, resources, and information of the division
- Monitor stock level to anticipate needed supplies, placing and expediting orders for supplies, verifying receipt of supplies and research advantageous deals or suppliers
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Develop and carry out an efficient documentation and filing system
- Conduct research, collect and analyze data to prepare reports and documents, presentations and briefs.
- Arrange and co-ordinate meetings , events and exhibitions
- Supervise, coach and train lower level staff, following up on results.
- Prepare KRA for the team members based upon their experience & expertise.
- Develop performance based Incentive system for the team members.
- Assist a team of 5 members in their operational profile.
- Identify business clients and connect with them for alliances and proposals followed by identification of project requirements, scope and objectives.
- Make certain that clients needs are met as the project evolves
- Create and maintain comprehensive project documentation, plans and reports
- Help prepare project proposals, timeframes and schedule
- Monitor and track projects progress and handle any issues that arise
- Act as the point of contact and communicate project status adequately to all participants
- Review operating practices and implement improvements wherever required, escalate to management as needed.
Experience : 2 - 4 Years
No. of Openings : 2
Education : Any Bachelor Degree
Role : Executive Assistant
Industry Type : Hospitals / Medical / Healthcare Equipments
Gender : Female
Job Country : India
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